Title
Recommendation to Amend the Contract with Engineering Mapping Solutions, Inc. to Increase the Contract Amount by $30,000, Including Contingency, for Continued Geographic Information System Support Services for a Total Contract Amount of $179,025. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Amend the Contract with Engineering Mapping Solutions, Inc. to Increase the Contract Amount by $30,000, Including Contingency, for Continued Geographic Information System Support Services for a Total Contract Amount of $179,025.
BACKGROUND
Public Works uses a computerized maintenance management system, Lucity, to manage the inventory of the assets Public Works maintains; to document and retain vital condition data on those assets; and to schedule, track, and record ongoing maintenance for those assets. Lucity integrates with a geographic information system (GIS), so the assets and work history can be shown on a dynamic map viewable from a computer or tablet in the field. A GIS-enabled maintenance management system improves efficiency and productivity, reduces cost, and enables more informed decision-making.
After review of GIS viewer technologies, the City determined that the Engineering Mapping Solutions, Inc. (EMS) Webmap viewer was the most cost effective and suitable solution for Public Works, given it's robust functionality, compatibility with Lucity, options for customization, and simple user interface.
On July 1, 2015, the City entered into an agreement in the amount of $17,000 with EMS to prepare City and County data (parcels, streets, addresses) for the new GIS viewer and to update and publish sewer and storm utility field maps. On September 29, 2015, the City entered into a First Amendment to Agreement in the amount of $8,000 and on January 19, 2016, the City entered into a Second Amendment to Agreement in the amount of $49,500 with EMS to add additional scope and...
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