Title
Recommendation to Amend a Five-Year Contract by Adding $175,000 Per Year for up to Three More Years for an Amount Not to Exceed a Total Five-Year Expenditure of $700,000, Subject to Budget Approval, to Ray's Electric for On-Call Traffic Signal Services. (Public Works 91812)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Amend a Five-Year Contract by Adding $175,000 Per Year, for up to Three More Years for an Amount not to Exceed a Total Five-Year Expenditure of $700,000, Subject to Budget Approval, to Ray's Electric for On-Call Traffic Signal Services
BACKGROUND
On September 9, 2015, Public Works sent out a RFP for the services of a qualified, licensed general contractor to perform traffic signal services on an as-needed basis to install traffic calming devices, traffic signal installation, and modification to existing signals. The project may involve minor street and sidewalk repair, curb ramps, intelligent transportation systems, streetscape elements, pavement marking, signage, and other transportation related issues. The contract was awarded after a competitive bid to Ray's Electric in the amount of $74,000 on October 28, 2015. On July 21, 2016, a First Amendment was awarded for $101,000, making the total contract $175,000.
DISCUSSION
Staff recommends awarding a Second Amendment in the amount of $175,000. Staff also seeks authority to amend this contract on a year-to-year basis for up to three more years at no more than $175,000 per year. As with this amendment, future amendments would occur only at the discretion of the Public Works Director and based on satisfactory performance of all aspects of the contract. As an on-call service contract, the actual amount expended will depend on works orders and is only used on as-needed basis. The total five year contract amount shall not exceed a total expenditure of $700,000.
FINANCIAL IMPACT
The original Contract and First Amendm...
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