Title
Recommendation to Award a One-Year Contract, with the Option of Four One-Year Extensions, for an Amount not to Exceed $20,698.92, for a Total Five-Year Expenditure not to Exceed $107,718.02, Subject to Budget Approval, to Dream Ride Elevator for Full Service Elevator Maintenance and Repairs in City Buildings (Various Locations). (Public Works 706001)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Award a One-Year Contract, with the Option of Four One-Year Extensions, for an Amount not to Exceed $20,698.92, for a Total Five-Year Expenditure not to Exceed $107,718.02, Subject to Budget Approval, to Dream Ride Elevator for Full Service Elevator Maintenance and Repairs in City Buildings (Various Locations)
BACKGROUND
Public Works maintains over 500,000 square feet of City buildings, roughly the size of the Golden Gate Bridge, with 3.5 full time staff. Within these buildings, seven elevators require routine, specialized maintenance, repair, and testing to ensure safety and compliance with applicable laws. The elevators are at the Alameda Police Department, City Hall, City Hall West, the Civic Center Parking Garage, the new Emergency Operations Center, the Main Library, and the Veterans Building.
DISCUSSION
On May 25, 2017 the Public Works Department issued a Request for Proposal (RFP) for full service elevator maintenance and repairs in City buildings. To solicit the maximum number of proposals and most competitive price, the RFP was provided to 19 separate builders' exchanges throughout the Bay Area, and notices were sent to contractors on the list of qualified contractors maintained by the Public Works Department. A notice was also placed on the City's web page on May 25, 2017, and published in the Alameda Journal on May 26, 2017. After a bidding period of 19 days, two contractor's submitted proposals on June 12, 2017.
Bidder
Location
Bid Amount
Dream Ride Elevator
Benicia, CA
$18,817...
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