Title
Minutes of the Special Joint City Council and SACIC Meetings Held on June 6, 2017, June 20, 2017, July 18, 2017 and September 5, 2017. (City Clerk)
Body
UNAPPROVED
MINUTES OF THE SPECIAL JOINT MEETING OF THE
CITY COUNCIL AND SUCCESSOR AGENCTY TO THE COMMUNITY
IMPROVEMENT COMMISSION (SACIC)
TUESDAY- -JUNE 6, 2017- -7:01 P.M.
Mayor/Chair Spencer convened the meeting at 11:49 p.m.
ROLL CALL - Present: Councilmembers/Commissioners Ezzy Ashcraft, Matarrese, Oddie, Vella and Mayor/Chair Spencer - 5.
Absent: None.
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
Councilmember/Commissioner Oddie moved approval of the Consent Calendar.
Councilmember/Commissioner Matarrese seconded the motion, which carried by unanimous voice vote - 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.]
(*17-365 CC/17-004 SACIC) Minutes of the Special Joint Meeting of the City Council and Successor Agency to the Community Improvement Commission (SACIC) Held on May 2, 2017. Approved.
(*17-366 CC/17-005 SACIC) Recommendation to Accept the Fourth Quarter Financial Report for the Period Ending June 30, 2016. Accepted.
(*17-367 CC/17-006 SACIC) Recommendation to Accept the First Quarter Financial Report for the Period Ending September 30, 2016. Accepted.
REGULAR AGENDA ITEMS
(*17-368 CC) Resolution No. 15272, “Approving and Adopting the City of City Alameda Operating and Capital Budget for Fiscal Years (FY) 2017-18 and 2018-19.” Adopted;
(17-007 SACIC) Resolution No. 17-07, “Approving and Adopting the Successor Agency to the Community Improvement Commission Budget for FY 2017-18 and 2018-19.” Adopted;
(17-368 A CC) Resolution No. 15273, “Approving Workforce Changes in the Recreation and Parks Department, Public Works Department, Community Development Department and Information Technology Department.” Adopted;
(17-368B CC) Amend the Pension Rate Stabilization Program and Other Post-Employment Benefits Funding Policy; and
(17-368C CC) Direct the City Manager or Designee to Deposit $6,043,000 of Committed General Fund - Fund Balance Plus Amounts Authorized by Council in Current and Future Budgets into the Public Agencies Retirement Services (PARS) Post-Employment Benefits Trust to Use for Prefunding of Pension and Other Post-Employment Benefits (OPEB) Obligations.
The City Manager gave a Power Point presentation.
Vice Mayor/Commissioner Vella inquired whether some employee groups pay a portion of health care premiums, to which the City Manager responded in the affirmative.
Vice Mayor/Commissioner Vella inquired whether any elected officials pay a portion of their health care premium, to which the City Manager responded in the negative.
Mayor/Chair Spencer inquired why the presentation shows $61,000 for the homeless assistance; the prior meeting indicated the amount is $120,000.
The City Manager responded half of the funding comes from a grant that the Police Department is contributing to homeless assistance.
Mayor/Chair Spencer inquired whether the total will be the $120,000, to which the City Manager responded in the affirmative.
Mayor/Chair Spencer inquired whether any money is being set aside to purchase the Union Pacific remnant parcels.
The Finance Director responded the purchase is not in the current budget.
Mayor/Chair Spencer inquired what the remnant parcels would be used for, to which the Recreation and Parks Director responded part of Jean Sweeney Open Space Park is owned by Union Pacific; stated full buildout and access would require the purchase of said parcels.
Mayor/Chair Spencer inquired whether other money is available to purchase the land.
The Recreation and Parks Director responded staff will be looking for grant money; stated there is no current money available to purchase said parcels.
Mayor/Chair Spencer inquired whether staff can explain how the parcels will be purchased.
The City Manager responded staff could go after grants and return mid-cycle or mid-year when money is set aside; the license plate readers at the bridges are also not included in the current budget and will be brought back to Council.
Mayor/Chair Spencer inquired whether staff has a list of the items that will not be funded.
The City Manager responded the list is not in the presentation.
Mayor/Chair Spencer inquired whether there is a plan to purchase the license plate readers.
The Police Chief responded the matter would proceed as soon as some budget savings are realized, which will most likely be in September or October.
The City Manager noted savings would be from salary savings.
Councilmember/Commissioner Oddie requested clarification regarding the OPEB trust fund; inquired whether the $6.043 million transfer is included in the budget.
The Finance Director responded $6.043 million is shown as a reserve; stated in the 2017-18 budget the amount is shown as appropriation so that the funds could be wired over to a trust depending on the allocation being proposed.
Councilmember/Commissioner Oddie inquired why the OPEB trust fund increased by so much and is projected to increase in the future.
The Finance Director responded the public safety contracts include a provision that in January 2016 the City would contribute funds, plus employee contributions and estimated interest increase the amount.
Councilmember/Commissioner Oddie inquired what the expected amount will be in the combined OPEB/PARS trust accounts.
The Finance Director responded for OPEB, there will be an additional $3 million contributed, plus normal contributions required by the contract.
Councilmember/Commissioner Oddie inquired whether the $3 million is coming from the $6 million set aside the previous year.
The Finance Director responded $6 million was set aside in 2015.
Councilmember/Commissioner Oddie inquired whether $11.3 million will be set aside for OPEB.
The Finance Director responded in the negative; stated $11.3 million is a combination of OBEP and pension funds.
Councilmember/Commissioner Oddie inquired whether the projected ending balance for the OPEB trust comes from on the All Funds Budget Summary Fund Balance on page B-5.
The Finance Director responded $7.2 million is the projected number; additional contributions are expected.
Councilmember/Commissioner Oddie inquired about the difference between $7.2 million to $11.373.
The Finance Director responded the difference is from an Internal Service Fund.
Councilmember/Commissioner Oddie stated the City will have over $20.4 million in the fund where there was previously $300,000 two and a half years ago; the City is being fiscally conservative; praised City staff.
Mayor/Chair Spencer inquired what dollar amounts will be transferred into the OPEB and PARS trust accounts.
The Finance Director responded $11,143,000, not including the contractual obligation of $250,000.
Mayor/Chair Spencer inquired how much is being spent from the reserves.
The Finance Director responded $6,043,000 comes from reserves previously authorized by Council in 2015; $5.1 million is based on direction from the workshop that was held in May.
Councilmember/Commissioner Matarrese stated that he likes the idea of a mid-term review to see how the City is tracking progress; he also likes that the projections are conservative.
Councilmember/Commissioner Ezzy Ashcraft stated with good discipline and grant funding the purchase of the parcels from Union Pacific should be possible.
Councilmember/Commissioner Matarrese requested a projection of the effect of the City’s and employees contributions over time to lower the OPEB liability; stated reviewing where the City stands with and without the contributions would be worthwhile; Council and the public would benefit from a graphic showing how actuals are tracking against projections.
The City Manager stated the initial analysis from the CalPers financial expert addressed the amortization schedule and how much the City would save in the CalPers contribution each year; more is saved in the long term than the short term; all options will be brought to Council.
Mayor/Chair Spencer stated that she would like money allocated for the Jean Sweeney Open Park space parcels; she believes the public safety contracts are not fiscally sustainable; she would like more money to go towards parks and other items important to the community.
Vice Mayor/Commissioner Vella requested an update on the costs of the parcels and a progress report whether grants are available; stated if Council is asking employees to pay a portion of benefits or pensions, she would like to review the benefits that Council receives.
Mayor/Chair Spencer stated Council’s pay rate should be reviewed.
Councilmember/Commissioner Matarrese moved adoption of the City Council/SACIC Budget resolutions.
Councilmember/Commissioner Ezzy Ashcraft seconded the motion, which carried by the following voice vote: Ayes: Commissioners Ezzy Ashcraft, Vella, Matarrese and Oddie - 4. Noes: Mayor/Chair Spencer - 1.
Councilmember/Commissioner Ezzy Ashcraft moved adoption of workforce change resolution.
Councilmember/Commissioner Matarrese seconded the motion, which carried by unanimous voice vote - 5.
Councilmember/Commissioner Oddie moved approval of amending the Pension Rate Stabilization Program and Other Post-Employment Benefits Funding Policy.
Vice Mayor/Commissioner Vella seconded the motion, which carried by the following voice vote: Ayes: Commissioners Ezzy Ashcraft, Vella, Matarrese and Oddie - 4. Noes: Chair Spencer - 1.
Vice Mayor/Commissioner Vella moved approval of directing the City Manager, or designee, to deposit $6,043,000 of Committed General Fund.
Councilmember/Commissioner Oddie seconded the motion, which carried by the following voice votes: Ayes: Commissioners Ezzy Ashcraft, Vella, Matarrese and Oddie - 4. Noes: Chair Spencer - 1.
ADJOURNMENT
There being no further business, Mayor/Chair Spencer adjourned the meeting at 12:32 a.m.
Respectfully submitted,
Lara Weisiger, City Clerk and Secretary SACIC
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
****************************************************************************************************
UNAPPROVED
MINUTES FOR THE SPECIAL JOINT MEETING OF THE
CITY COUNCIL AND SUCCESSOR AGENCY TO
THE COMMUNITY IMPROVEMENT COMMISSION (SACIC)
TUESDAY- -JUNE 20, 2017- -6:59 P.M.
Mayor/Chair Spencer convened the meeting at 7:02 p.m. and led the Pledge of Allegiance.
ROLL CALL - Present: Councilmembers/Commissioners Ezzy Ashcraft, Matarrese, Oddie, Vella and Mayor/Chair Spencer - 5.
Absent: None.
ORAL COMMUNICATIONS, NON-AGENDA
None.
CONSENT CALENDAR
Councilmember/Commissioner Matarrese moved approval of the Consent Calendar.
Councilmember/Commissioner Oddie seconded the motion, which carried by unanimous voice vote - 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.]
(*17-370 CC/17-008 SACIC) Recommendation to Accept the Second Quarter Financial Report for the Period Ending December 31, 2016. [City Council and SACIC]. Accepted.
(*17-371 CC/17-009 SACIC) Recommendation to Accept the Third Quarter Financial Report for the Period Ending March 31, 2017. [City Council and SACIC]. Accepted.
ADJOURNMENT
There being no further business, Mayor/Chair Spencer adjourned the meeting at 7:03 p.m.
Respectfully submitted,
Lara Weisiger, City Clerk and Secretary, SACIC
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
****************************************************************************************************
UNAPPROVED
MINUTES OF THE SPECIAL JOINT MEETING OF THE
CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY
IMPROVEMENT COMMISSION (SACIC)
TUESDAY- -JULY 18, 2017- -7:01 P.M.
Mayor/Chair Spencer convened the meeting at 2:48 a.m.
ROLL CALL - Present: Councilmembers/Commissioners Ezzy Ashcraft, Matarrese, Oddie, Vella and Mayor/Chair Spencer - 5.
Absent: None.
ORAL COMMUNICATIONS
None.
REGULAR AGENDA ITEM
(17- CC/17- SACIC) Public Hearing to Consider: 1) Approving and Authorizing the City Manager to Execute a Consent to Partial Assignment and Assumption Agreement for the Alameda Disposition and Development Agreement for the Alameda Landing Mixed Use Project; and 2) Authorizing the City Manager to Negotiate and Execute an Operating Memorandum for the Disposition and Development Agreement Consistent with the Term Sheet. A Final Supplemental Environmental Impact Report for the Alameda Landing Mixed Use Development Project was Certified in Accordance with the California Environmental Quality Act (CEQA) (State Clearinghouse #2006012091) in 2006. An Environmental Assessment for the Proposed Actions has been Prepared. Approved.
The matter was heard under the Public Hearing regarding Alameda Landing on the regular City Council meeting.
Councilmember/Commissioner Oddie moved approval of the staff recommendation.
Councilmember/Commissioner Vella seconded the motion, which carried by the following voice vote: Ayes: Councilmembers/Commissioners Ezzy Ashcraft, Matarrese, Oddie and Vella - 4. Noes: Mayor/Chair Spencer - 1.
ADJOURNMENT
There being no further business, Mayor/Chair Spencer adjourned the meeting at 2:49 a.m.
Respectfully submitted,
Lara Weisiger, City Clerk and Secretary SACIC
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
****************************************************************************************************
UNAPPROVED
MNIUTES OF THE SPECIAL JOINT MEETING OF THE
CITY COUNCIL AND SUCCESSOR AGENCY TO
THE COMMUNITY IMPROVEMENT COMMISSION (SACIC)
TUESDAY- -SEPTEMBER 5, 2017- -6:59 P.M.
Mayor/Chair Spencer convened the meeting at 9:42 p.m.
ROLL CALL - Present: Councilmembers/Commissioners Ezzy Ashcraft, Oddie, Vella and Mayor/Chair Spencer - 4.
[Note: Councilmember Ezzy Ashcraft arrived at 9:43 p.m.]
Absent: Councilmember/Commission Matarrese - 1.
ORAL COMMUNICATIONS, NON-AGENDA
None.
CONSENT CALENDAR
Councilmember/Commissioner Oddie moved approval of the Consent Calendar.
Vice Mayor/Commissioner Vella seconded the motion, which carried by unanimous voice vote - 4. [Absent: Councilmember/Commissioner Matarrese - 1.] [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.]
(*17- CC/17- SACIC) Recommendation to Accept the Investment Report for the Quarter Ending March 31, 2017. Accepted.
ADJOURNMENT
There being no further business, Mayor/Chair Spencer adjourned the meeting at 9:43 p.m.
Respectfully submitted,
Lara Weisiger, City Clerk and Secretary, SACIC
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.