Title
Recommendation to Award a One-Year Contract for an Amount not to Exceed $102,585, with the Option of Four One-Year Extensions, for a Total Five Year Expenditure not to Exceed $464,221, to ABC Security Service, Inc. for Main Street Ferry Terminal and Parking Lot O Security Services. (Public Works 9161105)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Award a One-Year Contract for an Amount not to Exceed $102,585, with the Option of Four One-Year Extensions, for a Total Five Year Expenditure not to Exceed $464,221, to ABC Security Service, Inc. for Main Street Ferry Terminal and Parking Lot O Security Services
BACKGROUND
As required by the 2011 Ferry Service Operations Transfer Agreement between the City and the Water Emergency Transportation Authority (WETA), the City maintains the Main Street Ferry Terminal (MSFT) landside assets at the direction of WETA. Public Works staff supervises the maintenance activities, including security patrol services for the terminal building and paved parking areas. The existing security patrol services contract has now expired. In addition to continuing security services at MSFT, WETA desires the City extend security patrol services to Lot O (behind the former Officers’ Club) on the south side of Main Street.
DISCUSSION
On November 29, 2017, Public Works issued a Request for Quotations (RFQ) for Alameda Main Street Ferry Terminal Security Patrol Services. To solicit the maximum number of proposals, the RFQ was posted on the City's web page and published in the Alameda Journal. The RFQ due date was December 14, 2017 and four contractors submitted bids: The bids are as follows:
|
Bidder |
Location |
Bid Amount |
|
ABC Security |
Oakland, CA |
$ 89,204.04 |
|
National Security Industries & Services |
San Jose, CA |
$100,974.00 |
|
Marina Securities Services |
San Francisco, CA |
$195,660.00 |
|
A1 Protective Services, Inc. |
Oakland, CA |
$225,788.88 |
After reviewing the bids, conducting contractor reference checks, and conferring with WETA, staff recommends awarding the contract to ABC Security for the bid amount of $89,204.04 plus a 15% contingency of $13,380.61 for a total contract amount of $102,584.65. Use of contingency is not guaranteed and will be at the sole discretion of the Public Works Director or his designee for work not originally anticipated. The RFQ specified that the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. A copy of the contract is attached as Exhibit 1.
|
Contract Term |
Estimated Consumer Price Index (CCI) |
Yearly CPI Increase |
Total |
|
Original (2018) |
0% |
$ 0.00 |
$89,204.04 |
|
1st Amendment (2019) |
2% |
$1,784.08 |
$90,988.12 |
|
2nd Amendment (2020) |
2% |
$1,819.76 |
$92,807.88 |
|
3rd Amendment (2021) |
2% |
$1,856.16 |
$94,664.04 |
|
4th Amendment (2022) |
2% |
$1,893.28 |
$96,557.32 |
|
Total Contract (Five Years) |
8% |
$7,353.28 |
$464,221.40 |
FINANCIAL IMPACT
The primary funding source for this project will be a reimbursement from Water Emergency Transportation Authority (WETA). The funds for this project are budgeted in Capital Improvement Program Project No. 91816. The total remaining project balance to date is $870,000, which is sufficient to award this contract. There is no impact to the General Fund.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal Code.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) applies only to projects which have the potential for causing a significant effect on the environment.
RECOMMENDATION
Award a one-year contract for an amount not to exceed $102,585, with the option of four one-year extensions, for a total five year expenditure not to exceed $464,221, to ABC Security Service, Inc. for Main Street Ferry Terminal and Parking Lot O security services.
Respectfully submitted,
Liam Garland, Public Works Director
By,
Liz Acord, Public Works Coordinator
Financial Impact section reviewed,
Edwin Gato, Acting Finance Director
Exhibit:
1. Contract