Title
Recommendation to Authorize the City Manager to Execute a 10 Year Contract, with Two Five-Year Options to Renew, in an Amount not to Exceed $32,000 Annually for a Total not to Exceed Amount of $640,000 Over 20 Years, with Gray Wall Software, LLC for the Use of its Virtual Emergency Operation Center Intelligent's (VEOCI) Emergency Operations Management Software. (Fire 706)
Body
To: Honorable Mayor and Members of the City Council
From: Elizabeth D. Warmerdam, Acting City Manager
Re: Recommendation to Authorize the City Manager to Execute a 10 Year Contract, with Two Five-Year Options to Renew, in an Amount not to Exceed $32,000 Annually for a Total not to Exceed Amount of $640,000 over 20 Years, with Gray Wall Software, LLC for the Use of its Virtual Emergency Operation Center Intelligent's (VEOCI) Emergency Operations Management Software
BACKGROUND
VEOCI is a common operating picture (COP) software application used to assist emergency personnel in managing disasters, large-scale emergencies, and planned events.
VEOCI is being used in the Emergency Operation Center (EOC) by the Emergency Organization Staff to log events, recall EOC and other city staff members, track costs, and keep a detailed transcript of actions taken during disasters. VEOCI is also being used to track assets, collaborate on disaster planning efforts, and planned events, such as the Mayors Fourth of July Parade.
VEOCI's web-based subscription software product was purchased in December 2015 after researching options for a common operating picture software for use in the EOC. Performance, IT support, and cost were considered in the selection process. The term of the agreement with Gray Wall Software, LLC - VEOCI was for two-years and provided for 100 City Staff users, initial set-up, and training for the administrative users.
DISCUSSION
Communication is the cornerstone of managing a disaster. VEOCI is a robust software platform that facilitates communication through written, ...
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