Title
Recommendation to Award a Three-Year Contract to Maze & Associates Accountancy Corporation (Maze) for an Amount Not to Exceed $437,023, including Contingency, with the Option of Two One-Year Extensions, for a Total Five-Year Expenditure Not to Exceed $737,877, including Contingency, for Independent Auditing Services. (Finance 2410)
Body
To: Honorable Mayor and Members of the City Council
From: Elizabeth D. Warmerdam, Acting City Manager
Re: Recommendation to Award a Three-Year Contract to Maze & Associates Accountancy Corporation (Maze) for an Amount Not to Exceed $437,023, including Contingency, with the Option of Two One-Year Extensions, for a Total Five-Year Expenditure Not to Exceed $737,877, including Contingency, for Independent Auditing Services
BACKGROUND
Vavrinek, Trine, Day and Co., LLP (VTD), the City's current independent auditors have been the City's Independent Auditors for the past three years. They have just completed the most recent two-year audit engagement with an additional one-year extension. Although the City and VTD have no disagreements over the audits performed for the City, it is good practice to periodically re-bid these types of contracts to provide fresh perspective on the City's financial statements and practices.
DISCUSSION
In March 2018, staff issued a Request for Proposal for audit services, which was circulated to 20 firms in California with experience in auditing municipal governments. Seven proposals were received and evaluated by a selection panel consisting of City staff, an external consultant and the City Auditor Kevin Kearney with emphasis in the areas of comparable governmental auditing experience, the quality of the firm's personnel to be assigned to the City's engagement, the adequacy of the proposed staffing plan, and the firm's approach to the audit and review of the City's financial statements.
After a thorough review of the proposals, three firms were invited to oral interviews in April 2018, con...
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