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Recommendation to Award a One-Year Contract, with the Option for Three One-Year Extensions, for an Amount Not to Exceed $71,971, Including a 20% Contingency, for a Total Four-Year Expenditure not to Exceed $296,640 to Blue Flame Crew West for the Operation and Maintenance of Doolittle Landfill. (Public Works 270)
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To: Honorable Mayor and Members of the City Council
From: Elizabeth D. Warmerdam, Acting City Manager
Re: Recommendation to Award a One-Year Contract , with the Option for Three One-Year Extensions, for an Amount Not to Exceed $71,971, Including a 20% Contingency, for a Total Four-Year Expenditure not to Exceed $296,640 to Blue Flame Crew West for the Operation and Maintenance of Doolittle Landfill.
BACKGROUND
As part of the ongoing operation and maintenance of the Alameda Doolittle Landfill, the City of Alameda is required to maintain a methane burner (flare) and gas extraction wells. The monitoring and adjustment of the gas extraction wells and flare is performed on a bi-monthly basis. In addition, a comprehensive annual inspection of all system components is required. Bay Area Air Quality Management District (BAAQMD) personnel inspect the site once a year, and semi-annually reports are required during the year to meet BAAQMD and Regional Water Quality Control Board (RWQCB) regulations. The City requires the services of an outside organization to help the City with the ongoing operation and maintenance of the Doolittle landfill.
DISCUSSION
On November 21, 2016, the Public Works Department issued a Request for Bid (RFB) for operation and maintenance of the Doolittle landfill. To solicit the maximum number of proposals and most competitive price, the RFB was provided to 19 separate builders' exchanges throughout the Bay Area, and notices were sent to contractors on the list of qualified contractors maintained by the Public Works Department. A notice was also placed on the City's web page on November 21, 2016, and published in...
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