Title
Recommendation to Authorize the Interim City Manager to Execute a Second Amendment to Agreement with Digital Maps for Three Years, for an Amount Not to Exceed $36,000 per Year, for a Total Five-Year Expenditure Not to Exceed $180,000, for Government Data Mapping. (Information Technology 2611)
Body
To: Honorable Mayor and Members of the City Council
From: David L. Rudat, Interim City Manager
EXECUTIVE SUMMARY
The City is in the third year of the amended agreement for which the compensation is $36,000 and will now exceed $75,000 in cumulative compensation, requiring Council approval.
BACKGROUND
Digital Maps, also known as GovClarity(r), is a local government data mapping and government map tool and is designed specifically for the unique needs of agencies doing local government data mapping such as cities, counties, and regional associations. GovClarity's spatial data integration and government data mapping platform provides a common system for agencies to easily access, create, analyze and maintain location data. City departments that currently have access to this tool are Public Works, Community Development, Finance, Police and Fire as well as Housing Authority.
On July 1, 2016, the City entered into an agreement with Digital Map Products with compensation not to exceed $36,000 (Exhibit 1). In July 2017, the City requested a first Amendment revising the terms as follows (Exhibit 2):
* Extend the termination date to June 30, 2018, unless terminated earlier.
* The Agreement could be mutually extended on a year-by-year basis, for up to three (3) additional years, at the discretion of the Information Technology Director, based, at a minimum, upon satisfactory performance of the Agreement. The Information Technology Director can submit written notice to extend the Agreement at the same terms and compensation as the existing Agreement.
DISCUSSION
The City has contracted with Digital Map Products for their GovClarity data mapping tool for several ...
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