Title
Adoption of Resolution Amending Fiscal Year 2018-19 Rent Stabilization Fund Budget in the Amount of $166,000 from Available Fund Balance (Fiscal Year 2017-2018) for Acquisition and Implementation of Database Software to Implement Policies, Provide Accurate Data, and Increase Administrative Efficiency for the City's Rent Review, Rent Stabilization and Limitations on Evictions (Ordinance No. 3148) and Authorizing the Interim City Manager to Execute Certain Amendments to the Staffing Services Agreement with the Housing Authority to Reflect the Software Acquisition and Funding Appropriation. (Community Development 265)
Body
To: Honorable Mayor and Members of the City Council
From: David L. Rudat, Interim City Manager
EXECUTIVE SUMMARY
The City Council adopted a $120 per unit Rent Program fee in Fiscal Year (FY) 2017-18, for administration of the City's Rent Review, Rent Stabilization and Limitations on Evictions Ordinance (Ordinance). Not all of the funds collected during FY 2017-18 were expended. Given the evolving nature of the Rent Program, City Council directed that, in addition to reducing the fee in FY 2018-19, a fund balance should be retained for certain capital expenses. One such expense is a rent program database. The Program Administrator has conducted a Request for Proposal (RFP) process to solicit vendors to purchase database software. However, all five bidders responding to the RFP submitted costs that exceed the current amounts budgeted for database software. This Resolution appropriates the $166,000 of available fund balance to make up the funding shortfall, which shall be spent on acquisition and implementation of database software in FY 2018-19.
BACKGROUND
In 2016, the Council voted to pay for the initial start-up of the Ordinance with General Fund revenue to establish a rent program prior to implementing a program fee. On June 7, 2017, after a full year of program operations, the City Council considered a Rent Program Fee Study,...
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