Title
Recommendation to Authorize the City Manager to Execute a Three-Year Consolidated Agreement with Environmental Systems Research Institute, Inc. (Esri) for Enterprise Geographic Information System (GIS) Software License Maintenance and Support, in an Amount Not to Exceed $150,000, with the Option of One Three-Year Extension, for a Total Six-Year Compensation Not to Exceed $300,000. (Information Technology 705)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
Environmental Systems Research Institute, Inc. (Esri) provides essential Geographic Information System (GIS) services and software to City of Alameda (City) departments and community members through internal and external websites. In 2018, four different City departments had separate contracts with Esri. As part of the Technology Strategic Plan, it was recommended that the City consolidate the four individual department agreements into a single consolidated agreement to promote standardization and lower the cost per unit for licensed software.
BACKGROUND
Esri is headquartered in Redlands, California, and Esri's ArcGIS software is an open and interoperable technology platform that provides mapping, analysis and data management. Esri's Small Government Term Enterprise License Agreement program provides a cost-effective way to deploy GIS into City operations and business processes.
Recommendations were made in the 2018 Technology Strategic Plan to move away from the existing separate licenses with Alameda Municipal Power (AMP) and Police, Fire, and Public Works Departments and to move to a consolidated Enterprise License Agreement, which provides:
* Access to the Local Government Information Model for data format fields such as standard address formats, which provides more centralized collaboration across departments vs. separate data management by each department;
* Unlimited number of users;
* A lower cost per unit for licensed software;
* Substantially reduced admi...
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