Title
Minutes of the Special Joint City Council and SACIC Meeting Held on April 16, 2019. [SACIC] (City Clerk)
Body
UNAPPROVED
MINUTES OF THE SPECIAL JOINT MEETING OF THE
CITY COUNCIL AND SUCCESSOR AGENCY
TO THE COMMUNITY IMPROVEMENT COMMISSION (SACIC)
WEDNESDAY- -APRIL 16, 2019- -6:59 P.M.
Mayor/Chair Ezzy Ashcraft convened the meeting at 7:04 p.m. Councilmember/Commissioner Daysog led the Pledge of Allegiance.
ROLL CALL - Present: Councilmembers/Commissioners Daysog, Knox White, Oddie, Vella and Mayor/Chair Ezzy Ashcraft - 5.
Absent: None.
CONSENT CALENDAR
(19-10 SACIC) Minutes of the Special Successor Agency to the Community Improvement Commission (SACIC) Meeting Held on March 19, 2019. Approved.
[Note: The vote was taken as part of the discussion of the Audited Financial Statements [paragraph no. 19-213 CC/19-11 SACIC]
(19-213 CC/19-11 SACIC) Recommendation to Accept the Fiscal Year 2017-18 Audited Financial Statements and Compliance Reports.
Councilmember/Commissioner Daysog inquired about the Memorandum of Internal Control addressing Purchasing Policy Compliance; inquired whether staff is implementing changes to not allow multiple small contracts for vendors, which end up being large contracts.
The Finance Director responded in the affirmative; stated the purchasing policy needs to be updated; individual vendors currently cannot be tracked.
Councilmember/Commissioner Daysog inquired whether the purchase of the new Enterprise Resource Planning software would help, to which the Finance Director responded the new software will include contract management, which will be part of the solution.
Mayor/Chair Ezzy Ashcraft noted the management response was included in the document; read the management response.
Councilmember/Commissioner Daysog requested the names of the entities that received the payments be provided to Council.
Councilmember/Commissioner Daysog moved approval.
Mayor/Chair Ezzy Ashcraft clarified the motion is to approve th...
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