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Recommendation to Approve a Service Provider Agreement with Jon K. Takata Incorporation, dba Restoration Management Company, in an Amount not to Exceed $61,875, for the Second Phase of Mold Remediation at the Veterans Building, for an Aggregate Amount, including Contingency, Not to Exceed $121,754.20. (Public Works 9190706)
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To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
The Veterans Building located at 2203 Central Avenue is used daily by the community, veteran’s associations, Alameda Recreation and Parks Department, and Alameda Free Library for a variety of activities. The Public Works Department found a potential for mold in the basement area of the Veterans Building, and called in an Industrial Hygienist, Cal Inc., to perform air samples. The vendor confirmed the existence of mold. City staff called in several service providers to provide a quote for the abatement. At the same time, in the interest of public safety, the building was temporarily closed after consultation with the City’s Risk Manager. These actions were taken as an emergency response until the building was made safe and usable. Restoration Management Company (RMC) was awarded the abatement contract. The abatement work was completed in two phases and the Veterans Building was reopened.
BACKGROUND
On May 1, 2019, RMC provided Public Works with a proposal for containment, abatement and sanitizing of all areas of the basement and first floor, Room 271, consistent with the mold report completed by Cal Inc. The Service Provider Agreement (see Exhibit 1) was for an amount not to exceed $59,879.20, with funds available under Capital Improvement Program (CIP) 91609706 for the Veteran’s Building. The duration of the work was 10 days, beginning on May 29, 2019. When the work was complete, the original area was re-tested and deemed safe for habitation. Total cost for the work under the agreement was $51,620. However, at that time the remainder of the building was tested and mold was found in several other locations.
DISCUSSION
Given the emergency nature of the additional mold abatement work and in order to make the building safe and usable, staff authorized the work under a second Service Provider Agreement (see Exhibit 2) for an amount not to exceed $61,875, for an aggregate not to exceed amount of $121,754.20 for both agreements, including contingencies. After the work was completed, the remediated area was re-tested and deemed safe for habitation and the entire building was reopened. Total final cost for the work under the Service Provider Agreement for Phase 2 was $56,250, for an aggregate cost of $107,870 for both agreements.
Staff is seeking City Council authorization to pay for services executed under the Service Provider Agreement for Phase 2 (Exhibit 2), given the work total exceeds $75,000.
FINANCIAL IMPACT
Budget for the project is included in the Facility Maintenance Fund (Fund 706), Project No. 91609706. Sufficient funding is available in the project budget to cover the cost of the agreement.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Alameda Municipal Code.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt pursuant to CEQA Guidelines section 15301(c) - Existing Facilities.
CLIMATE IMPACTS
Remediation and disposal of the mold by a professional company will have no impact to our climate.
RECOMMENDATION
Approve a service provider agreement with Jon K. Takata Incorporation, dba Restoration Management Company, in an amount not to exceed $61,875, for the second phase of mold remediation at the Veterans Building, for an aggregate amount, including contingency, not to exceed $121,754.20.
CITY MANAGER RECOMMENDATION
The City Manager requests City Council approval of the agreement with Takata Incorporation for second phase of the mold remediation which was required to reopen the Veterans Building.
Respectfully submitted,
Liam Garland, Public Works Director
By,
Erin Smith, Deputy Public Works Director
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibits:
1. Agreement - Phase 1
2. Agreement - Phase 2
cc: Eric Levitt, City Manager