Title
Minutes of the July 23, 2019 Meeting
Body
MINUTES OF THE OPEN GOVERNMENT COMMISSION MEETING
TUESDAY - - - JULY 23, 2019 - - - 7:00 P.M.
Chair Henneberry convened the meeting at 7:00 p.m.
ROLL CALL - Present: Commissioners Little, Shabazz, Tilos and Chair Henneberry - 4.
Absent: Commissioner Schwartz - 1.
ORAL COMMUNICATIONS, NON-AGENDA
None.
AGENDA ITEMS
3-A. Minutes of the February 4, 2019 Meeting
Commissioner Shabazz requested that the minutes include that prior to the meeting, he had informed staff he would be late.
Commissioner Shabazz moved approval of the minutes.
Commissioner Little seconded the motion, which carried by unanimous voice vote - 4. [Absent: Commissioner Schwartz - 1.]
3-B. Hearing on Sunshine Ordinance Complaint Concerning Alleged Failure to Respond Timely to Public Records Act Request
Chair Henneberry noted that Commissioner Shabazz would have to recuse himself since he filed the complaint.
The Assistant City Attorney gave a brief presentation.
In response to Commissioner Tilos' inquiry regarding the hundreds of requests per year, the Assistant City Attorney stated approximately 30 to 40 come through the City Attorney's office to determine if records could be disclosed; the other vast number of requests are handled routinely without the involvement of the City Attorney's office.
Commissioner Tilos inquired how requests are tracked, to which the Assistant City Attorney responded there is a designated paralegal who tracks the requests manually and assigns the matter to the respective attorney; stated he did not know why the request from the complainant was not tracked appropriately.
In response to Commissioner Tilos' inquiry, the City Clerk stated all requests are tracked manually, with exception of the City's SeeClickFix online system which is used primarily for Public Works maintenance requests, i.e. request to fix potholes, etc.
Chair Henneberry inquired whether the same system is used in the City Attorney's of...
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