Title
Adoption of Resolution Authorizing the City Manager to Apply for and Accept up to One Hundred Seventy-Five Thousand Dollars ($175,000) in CalRecycle Rubberized Pavement Grant Program Funds for Work Under the Pavement Management Program, Phase 39. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
Adoption of this resolution would authorize the City Manager to submit an application for CalRecycle Rubberized Pavement Grant Fiscal Year (FY) 2019-20 funds available to supplement the Pavement Management Program, Phase 39 budget. This project is eligible for up to $175,000 of grant funding for rubberized surface treatment projects that use recycled, California-generated waste tires. A resolution is required as part of this application submittal.
BACKGROUND
The City of Alameda (City) has over 125 centerline miles of roadway providing access and circulation to every resident and business in the City. The City’s Pavement Management Program, in combination with the City’s Maintenance Service Center, works to maintain this network through a combination of maintenance and rehabilitation activities, including an annual capital project.
DISCUSSION
For Phase 39 of the Pavement Management Program, staff has tentatively selected 96 streets to undergo various roadway treatments (asphalt concrete overlay, cape seal, slurry seal, and crack seal), totaling 17 miles of work (see Exhibit 1 - 2020 Pavement Management Plan Map). The Phase 39 project planned for an assumed funding level of $3.5M, which was reduced as part of the Capital Budget process to approximately $2.6M for FY 2019-20. Subsequently, the scope of this project will have to be reduced. In order to minimize those impacts, staff recommends applying for and accepting CalRecycle’s grant to supplement funding, up to $175,000. The grant is offered for rubberized chip seal projects that will use California-generated waste tires that were recycled/processed in California. Projects must use a minimum area of 40,000 square yards of this material. There is no required local match.
For Phase 39, 62 of the 96 streets have been chosen for rubberized cape seal treatment, totaling in 175,000 square yards (SY) of chip seal material. A cape seal is a rubberized chip seal, finished with a slurry seal on top. The CalRecycle grant is awarded at a rate of $1 per SY for rubberized chip seal and, therefore, the project is eligible for $175,000. Staff will apply for this full amount. While the overall project scope will need to be reduced from that shown in Exhibit 1, staff will prioritize the cape seal treated streets over other surfaced treated streets if this grant is awarded to the City.
Staff has submitted the initial grant application prior to due date of October 3, 2020. City Council approval of the application, including an approved resolution, is required by CalRecycle prior to October 31, 2020. Grants are awarded in December 2019 and funding will be available for the Phase 39 project.
ALTERNATIVES
• Apply for and accept up to $175,000 of CalRecycle Rubberized Pavement Grant Program funds that will supplement the Pavement Management Program, Phase 39.
• The City Council could not approve the resolution, which would result in an incomplete application submittal, removing it from further consideration.
FINANCIAL IMPACT
If the application is submitted and the City is ultimately awarded the maximum funding, the Pavement Management Program (CIP Project 96010) will be increased at the time the grant is awarded or as part of the Mid-Year Update, whichever comes first. The City will be able to do 7% of additional work within the Phase 39 project, if the grant is awarded. There is no financial impact to the General Fund related to this grant application.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This project is consistent with the Waste and Recycling Initiative of the Local Action Plan for Climate Protection by requiring recycling of 80% of all construction waste. In addition, the contractor is encouraged to use recycled content in the asphalt concrete.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt pursuant to CEQA Guidelines Section 15301(c), Existing Facilities.
CLIMATE IMPACTS
CalRecycle's tire grant programs are designed to encourage activities that promote reducing the number of waste tires going to landfills for disposal and eliminating the stockpiling of waste tires. If awarded the maximum, the City can repurpose 175,000 square yards of waste tires as surface treatment for roadways. This would in turn provide a smoother road and more efficient vehicle operation, resulting in less air pollution.
RECOMMENDATION
Authorize the City Manager to apply for and accept up to one hundred seventy-five thousand dollars ($175,000) in CalRecycle Rubberized Pavement Grant Program funds for work under the Pavement Management Program, Phase 39.
CITY MANAGER RECOMMENDATION
The City Manager requests City Council authorization to apply for and accept up to $175,000 in CalRecycle Rubberized Pavement Grant Program funds.
Respectfully submitted,
Liam Garland, Public Works Director
By,
Scott Wikstrom, City Engineer
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibits:
1. Program Plan Map
2. Grant Application
cc: Eric Levitt, City Manager