Title
Recommendation to Authorize the City Manager to Execute a First Amendment to an Agreement with Panther Industries for the Cleaning, Repair, and Graffiti Removal for Bus Shelters (Various Locations), for a Four-Year Term, in an Amount Not to Exceed $45,714.64 for Fiscal Year 2019-20 for a Total Five-Year Expenditure Not to Exceed $234,132.46 (Public Works 96010)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
The Public Works Department is tasked to ensure that each Bus Shelter and a ten-foot perimeter will be free of litter and graffiti, which discourages public transportation use.
Panther Industries cleans and removes graffiti and trash from bus shelters and surrounding areas twice a week, completes a total wipe down of each shelter every other month, pressure washes each shelter four times per year, and repairs and replaces items within the shelter. They also update the bus timetables and are available for emergency cleanup.
This First Amendment allows Panther Industries to continue to provide these services throughout the City of Alameda (City) for approximately 56 City-owned bus shelters.
BACKGROUND
On June 21, 2018, the Public Works Department sent out a Request for Proposal (RFP) for cleaning, repair, and graffiti removal at bus shelters (various locations). To solicit the maximum number of proposals, the RFP was distributed to 19 separate local builders' exchanges throughout the Bay Area, and notices were sent to contractors on the list of qualified contractors maintained by the Public Works Department. The RFP was also posted on the City's website and a notice was published in the Alameda Journal. On July 16, 2018, the following firm submitted an acceptable proposal:
Proposer
Location
Bid Amount
Panther Industries
Hayward, CA
$41,558.76
In July 2018, the Public Works Department awarded Panther Industries a one-year contract (with the option for four one-year extensions) in the amount of $41,558.76, with a t...
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