Title
Minutes of the Special Joint City Council and Successor Agency to the Community Improvement Commission Meeting Held on June 18, 2019. [SACIC] (City Clerk)
Body
MINUTES OF THE SPECIAL JOINT MEETING OF THE
CITY COUNCIL AND SUCCESSOR AGENCY
TO THE COMMUNITY IMPROVEMENT COMMISSION (SACIC)
TUESDAY- -JUNE 18, 2019- -7:01 P.M.
Mayor/Chair Ezzy Ashcraft convened the meeting at 7:40 p.m.
ROLL CALL - Present: Councilmembers/Commissioners Daysog, Knox White, Oddie, Vella and Mayor/Chair Ezzy Ashcraft - 5.
[Note: Councilmember/Commissioner Vella was present via teleconference from 1364 Burbank Street, Alameda, CA 94501]
Absent: None.
CONSENT CALENDAR
Councilmember/Commissioner Oddie moved approval of the Consent Calendar.
Vice Mayor/Commissioner Knox White seconded the motion, which carried by the following roll call vote: Councilmember/Commissioner Daysog: Aye, Knox White: Aye, Oddie: Aye, Vella: Aye and Mayor/Chair Ezzy Ashcraft: aye. Ayes: 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.]
(*19-012 SACIC) Minutes of the Special Joint City Council and SACIC Meeting Held on April 16, 2019. Approved. [610-10]
REGULAR AGENDA ITEM
(19-389 CC) Resolution No.15555, Approving and Adopting the City of Alameda Operating and Capital Budget for Fiscal Years 2019-20 and 2020-21.” Adopted;
(19-013 SACIC) Resolution No.19-09, “Approving and Adopting the Successor Agency to the Community Improvement Commission Budget for FY 2019-20 and 2020-21.” Adopted; and
(19-389 A CC) Resolution No.15556, “Amending the Salary Schedule and Approving Workforce Changes for Fiscal Years 2019-20 and 2020-21.” Adopted; and
(19-389 B CC) Resolution No. 15557, “Amending the International Association of Firefighters (IAFF) Salary Schedule.” Adopted. [330-20]
The Finance Director gave a Power Point presentation.
Mayor/Chair Ezzy Ashcraft stated some cities are using their emergency operations center (EOC) for homeless services, and facilities should be used for more than one service; inquired whether the feasibility study could also look at other services a Fire Station might provide.
The Finance Director stated the feasibility study is for existing Fire Station 5 [at Alameda Point].
Mayor/Chair Ezzy Ashcraft stated the feasibility study could also look into the possibility of other locations and moving a station; expressed support of maximizing funds related to utilizing and multitasking the EOC.
The Finance Director stated the dollar amount for the feasibility study is $78,000, with additional requests to look into other items such as relocation of what the stations could be used for, an additional $20,000 was added for a total of $98,000.
Mayor/Chair Ezzy Ashcraft stated that she suggests looking under the $60,000 line item for recruitment and personnel if additional funding is needed; there are ways to find flexibility in budgeting.
The Fire Chief stated the budget for the feasibility study was increased after conversations with the City Manager for options to re-open Fire Station 5 as a standard size building, or the cost to relocate Fire Station 5; the Fire Department is working with the Community Development Department to bring homeless services to an adjunct building previously used as a training center.
Councilmember/Commissioner Oddie stated the call of action is to utilize the EOC for collective action, not just as a bunker used in emergency situations; smaller, long-term crises such as homeless services should be looked into.
Mayor/Chair Ezzy Ashcraft stated budget review is a good time to look at possibilities.
Councilmember/Commissioner Oddie stated the crisis of the week prior would have been a good time to utilize the EOC.
Mayor/Chair Ezzy Ashcraft stated the fires of the previous year which affected air quality would also have been a good time to utilize the EOC.
The Finance Director continued the presentation.
Mayor/Chair Ezzy Ashcraft outlined library services; stated the funds are being put to good use.
The Finance Director continued the presentation.
Mayor/Chair Ezzy Ashcraft inquired whether the request during budget workshops was to ensure playgrounds comply with Americans with Disabilities Act (ADA) requirements and safety standards, and the possibility of a playground at Jackson Park; stated funds should not be taken away from maintaining and improving parks.
The City Manager responded the initial recommendation during the budget workshop was $250,000 in park maintenance as requests from Recreation and Parks Department and the City Manager recommended budget; stated funding allocation can be reconsidered for year one line items.
Mayor/Chair Ezzy Ashcraft expressed concern related to the term “deferred maintenance”.
The Interim Acting Assistant City Manager/Recreation and Park Director stated there is a capital improvement fund available which strategically expends as much as possible in the first year and equalize the amount between years one and two with the same level of projects completed.
Mayor/Chair Ezzy Ashcraft inquired whether there is concern about deferring funds.
The Interim Acting Assistant City Manager/Recreation and Park Director responded that she is happy the City is going above and beyond the current status.
The City Manager stated the goal is to correct and address items that have been deferred in the past.
Councilmember/Commissioner Daysog stated the tapes for the budget workshop meetings are available, and the summaries of fund allocation are as previously discussed; stated that he is excited for the year two playground replacement; outlined previously deferred items being addressed as a positive change.
Mayor/Chair Ezzy Ashcraft inquired whether funds should be flipped for years one and two, to which the Finance Director responded Council may request changes, but also has the opportunity at both mid-year and mid-cycle budget reports.
Councilmember/Commissioner Oddie stated there was a recentlarge sale at Marina Village; inquired whether the funds will show in the current fiscal year or the following fiscal year, to which the Finance Director responded the cash will not come in now, but the revenue will be recognized in 2018-2019’s budget.
Councilmember/Commissioner Oddie stated there is an option to utilize the money as one-time funds.
The City Manager stated that he does not see financial concern if Council desires to flip the $250,000 and the $175,000 amounts.
The Finance Director continued the presentation.
Councilmember/Commissioner Daysog stated was tremendous discussion related to the urban forest during the budget workshop, and the incremental amount is above the original amount brought to the workshop; expressed support for the additional funding.
The Finance Director continued the presentation.
Mayor/Chair Ezzy Ashcraft inquired whether the requested vehicle will be an electric vehicle (EV).
The Finance Director responded that the request for an EV is reasonable.
The Interim Planning, Building and Transportation Director stated an EV works for the department however, the fleet manager will need to evaluate the feasibility.
The Finance Director stated the fleet budget was discussed during the budget workshop; there is a request from the City Manager to evaluate city-wide fleet for all replacements due, and the appropriate size and type of vehicle for use.
Vice Mayor/Commissioner Knox White stated that he recalls a fleet policy coming back to Council, to which the Finance Director affirmed.
The Finance Director concluded the presentation.
Vice Mayor/Commissioner Knox White stated the fleet replacement policy was not part of the presentation.
The City Manager stated discretion has been given to the fleet manager to look at the two years and try to manage as best as possible; future fleet has been reduced by 10%; the fleet policy has been requested for mid-cycle.
The Finance Director stated Council is being asked to appropriate funding for the replacement of vehicles; however, before the replacement occurs, the fleet policy will be reviewed first and an evaluation will occur with sufficient time for the fleet manager to move forward with purchasing vehicles.
Mayor/Chair Ezzy Ashcraft inquired when the fleet policy is expected to return to Council.
The City Manager responded this Fall; stated critical vehicles are slated to be purchased with available funding.
The Finance Director stated rates have been created for the full fleet, and replacement needs based on the currently policy have been reviewed; General Fund contributions for all vehicles has been reduced by 10% to further evaluate the fleet and come back if needed.
Mayor/Chair Ezzy Ashcraft stated that she does not want the City to move forward with vehicle purchasing, unless critical, until the fleet policy has been reviewed by Council.
The City Manager stated the only exception would be if the vehicle is compliant with the climate action plan such as an EV.
Vice Mayor Knox White stated the internal service funds were not included in the presentation, but were discussed at the budget workshop.
The Finance Director stated Council is being asked to approve as an overall budget.
In response to Vice Mayor/Commissioner Knox White’s inquiry, the Finance Director stated the internal service fund details are located in the “Citywide Budget All Fund Summary” attachment to exhibit 2.
Councilmember/Commissioner Daysog inquired whether this will be the first time Council will adopt a General Fund expenditure budget that crosses the $100 million threshold, to which the Finance Director responded in the affirmative for the original budget.
Councilmember/Commissioner Daysog acknowledged the budget presentation being thorough and visually stimulating; outlined capital improvement project sections; urged residents to read the document.
Expressed support for the Jackson Park playground: Misha Chellam, Alameda.
Thanked the Council for listening to comments at the budget workshop; expressed support for the Jackson Park playground: J. J. Navarro, Alameda.
Councilmember/Commissioner Oddie moved adoption of the resolution adopting the City budget.
Councilmember/Commissioner Vella seconded the motion.
Under discussion, Councilmember/Commissioner Oddie expressed appreciation for the City staff’s work on the budget; expressed support of the item.
Vice Mayor Knox White stated the motion includes flipping the $250,000 and $175,000 for Recreation and Parks; expressed appreciation of City staff’s work on the budget.
Mayor/Chair Ezzy Ashcraft expressed appreciation for City staff’s work on the budget.
On the call for the question, the motion carried by the following roll call vote: Councilmember Daysog: Aye, Knox White: Aye, Oddie: Aye, Vella: Aye and Mayor/Chair Ezzy Ashcraft: aye. Ayes: 5.
Vice Mayor/Commissioner Knox White moved adoption of the Successor Agency to the Community Improvement budget resolution.
Councilmember/Commissioner Vella seconded the motion, which carried by the following roll call vote: Commissioner Daysog: Aye, Knox White: Aye, Oddie: Aye, Vella: Aye and Chair Ezzy Ashcraft: aye. Ayes: 5.
Vice Mayor/Commissioner Knox White moved adoption of the resolution approving the workforce changes.
Councilmember/Commissioner Oddie seconded the motion, which carried by the following roll call vote: Councilmember/Commissioner Daysog: Aye, Knox White: Aye, Oddie: Aye, Vella: Aye and Mayor/Chair Ezzy Ashcraft: aye. Ayes: 5.
Vice Mayor/Commissioner Knox White moved adoption of the resolution approving the IAFF salary schedule.
Councilmember/Commissioner Vella seconded the motion, which carried by the following roll call vote: Councilmember/Commissioner Daysog: Aye, Knox White: Aye, Oddie: Aye, Vella: Aye and Mayor/Chair Ezzy Ashcraft: aye. Ayes: 5.
ADJOURNMENT
There being no further business, Mayor/Chair Ezzy Ashcraft adjourned the meeting at 8:44 p.m.
Respectfully submitted,
Lara Weisiger, City Clerk and Secretary, SACIC
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.