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File #: 2020-7620   
Type: Consent Calendar Item
Body: City Council
On agenda: 2/4/2020
Title: Recommendation to Authorize Purchase of Vehicles, Consistent with Revised Vehicle Replacement Policy, in an Amount Not to Exceed $227,404 from Folsom Lake Ford, $1,175,165, from Downtown Ford Sales, and $123,099 from National Auto Fleet Group. (Public Works 703)
Attachments: 1. Exhibit 1 - Ford Interceptor Contract, 2. Exhibit 2 - Bid Specification, 3. Exhibit 3 - Ford F-Series Trucks Contract, 4. Exhibit 4 - Vehicle Replacement Schedule, 5. Exhibit 5 - Vehicles in Purchase Request
Title

Recommendation to Authorize Purchase of Vehicles, Consistent with Revised Vehicle Replacement Policy, in an Amount Not to Exceed $227,404 from Folsom Lake Ford, $1,175,165, from Downtown Ford Sales, and $123,099 from National Auto Fleet Group. (Public Works 703)


Body

To: Honorable Mayor and Members of the City Council

EXECUTIVE SUMMARY

On June 18, 2019, City Council adopted the Fiscal Years (FY) 2019-20 and 2020-21 budget, which included budget for replacement of fleet vehicles. On November 5, 2019, staff returned to City Council with a revised Administrative Policy and Procedure Number 48, Vehicle and Equipment Replacement Policy (Fleet Replacement Policy), which includes a focus on right sizing the City of Alameda (City) fleet, the purchase of electric vehicles (EV) when feasible, and lowering the fleet's greenhouse gas emissions through acquisition of low emission vehicles.

Staff seeks approval to purchase 28 vehicles based on unit pricing and estimated up fitting costs in approved State of California contracts 18-23-14B, 1-18-23-20A and Sourcewell1 (formerly known as NJPA) 120716-NAF, respectively. The State of California and Sourcewell contracts are cooperative purchasing agreements and included as exhibits 1 through 3. These purchases are consistent with the Fleet Replacement Policy.

Four of the 28 vehicle replacements will be hybrids replacing non-hybrids. Three will be 100% EV Nissan Leafs replacing gasoline powered sedans. This is a highly visible sign of the City's commitment towards a "green" fleet. All combined, these 28 vehicles will reduce greenhouse gas emissions over the expected lifecycle of the vehicles by nearly 30%.

BACKGROUND

On May 15 and May 16, 2019, the City Council held study sessions on the preliminary budget for FYs 2019-20 and 2020-21. Subsequent to these study sessions and in order to accommodate City Council's input, the General Fund contributions to the Fleet Replacement Fund were reduced by 10% in the final ado...

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