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File #: 2020-7673   
Type: Consent Calendar Item
Body: City Council
On agenda: 2/18/2020
Title: Recommendation to Authorize the City Manager to Approve a Two-Step Procurement Process for Integrated Waste Franchise by First Entering into Sole Source Negotiations with Alameda County Industries. (Public Works 274)
Attachments: 1. Exhibit 1 - Procurement Policy, 2. Correspondence
Title

Recommendation to Authorize the City Manager to Approve a Two-Step Procurement Process for Integrated Waste Franchise by First Entering into Sole Source Negotiations with Alameda County Industries. (Public Works 274)

Body

To: Honorable Mayor and Members of the City Council

EXECUTIVE SUMMARY

The City of Alameda's (City) integrated waste franchise terminates on October 2022. Staff seeks approval for a two-step procurement process in which sole source negotiations are initiated with the current franchisee, Alameda County Industries (ACI). If those negotiations are not successful, staff's next step would be initiation of a competitive procurement in September 2020. That competitive procurement process would conclude by October 2021, offering sufficient time to transition to a new provider by October 2022. Public Resources Code allows the City to consider a sole source procurement process for waste, recycling and organics franchise agreements; however, in an abundance of caution staff has updated the City's existing Procurement Policy to specifically authorize single-source purchasing, when appropriate. The updated Procurement Policy is attached as Exhibit 1.

BACKGROUND

The City's existing integrated waste franchise with ACI began in 2002 and expires October 2022. The franchise provides for the collection, transportation and processing of Alameda's municipal solid waste, recycling, and organics. ACI is responsible for managing and paying all costs and fees associated with the collection, processing, and disposal of integrated waste, and directly billing all residential and commercial customers for these services. Through a separate agreement, the City contracts with Waste Management for the transferring and landfilling of the solid waste portion of the integrated waste stream.

The agreement expiration and this procurement process provide an opportunity to modernize the franchise-most of which was written twenty years ago-and account for the signific...

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