Title
Recommendation to Authorize the City Manager to Execute a Five-Year Agreement with Rojas Flores Landscape, Inc. for Landscape Maintenance of Median Strips, Areas Including City-owned Buildings, Main Street Ferry Terminal, Areas of Park Street and Webster Street Business Districts and Marina Village Landscape and Lighting District Areas in an Amount Not to Exceed $2,217,248.96, which includes contingency. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
The agreement covers the maintenance requirements of approximately 60 acres of landscaping, including areas surrounding City-owned buildings; Main Street Ferry Terminal; Alameda Landing; Park Street, and Webster Street Business Districts; and all publicly-owned medians within Alameda.
BACKGROUND
The City of Alameda (City) procures professional landscaping maintenance services from outside organizations to help with its landscape maintenance of median strips and special areas. The scope of work includes general landscape maintenance, irrigation repairs, and weed abatement to various locations throughout the city.
DISCUSSION
To solicit the maximum number of bids and most competitive price, a Request for Bid was provided to 19 separate builders' exchanges throughout the Bay Area. Notices were also sent to contractors on the Public Works Department Contractor List. In addition, notices were placed on the City's website and published in the Alameda Sun on November 21, 2019. Bids were opened on December 9, 2019. After a bidding period of 22 days, four contractors submitted bids. The award of contract is based on the Base Bid of the lowest, responsible, and responsive bidder.
The bid results are as follows:
Bidder
Location
Base Bid
Add Alternate 1
Add Alternate 2
Rojas Flores Landscape
San Jose, CA
$255,030
$132,300
$346,560
Gachina Landscape Management
Menlo Park, CA
$329,644
$96,118
$86,119
Joe's Landscaping & Concrete
Newman, CA
$607,884
$285,5...
Click here for full text