Title
Recommendation to Authorize the City Manager, or Designee, to Execute an Agreement Amendment with OpenGov, Inc. to Consolidate Three Existing Separate Software License Agreements into One Agreement and Add a New Budget and Planning Module, for an Amount Not to Exceed $195,041 for Year One and an Annual Amount Not to Exceed $134,156 for Years Two through Five, for a Total Five-Year Compensation Not to Exceed of $731,665. (Information Technology 2611)
Bodyody
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
For the last three years, OpenGov has supported the City of Alameda's (City) community engagement efforts through the Open Town Hall platform and Transparency and Story Builder. In June, 2019, City Council approved the execution of an additional agreement with OpenGov, Inc., for the Communications and Reporting for Citizen Engagement and Operational Performance Solutions.
As part of the Enterprise Resource Planning (ERP) system implementation, which is replacing the City's current Financial and Human Resources software program, staff recommends purchasing the "Budget and Planning" module. This module includes budget building, workforce planning, and financial integration support. The cost for this module is $54,368 annually. There will also be a one-time OpenGov deployment fee of $56,880. Staff is recommending that funds from the existing ERP project be used to fund the new module. No additional funding is requested in the first year.
Staff is also recommending combining all four software licensing agreements, into one contract with OpenGov in order to streamline tracking and review. This will allow for a single annual payment and one contract expiration date. OpenGov has agreed to waive the annual 4% increase in charges with the move to one contract for all modules licensed.
BACKGROUND
OpenGov is a leader in cloud-based tools built for local government to achieve better budgeting, performance, communications, reporting, and...
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