Title
Report to the Commission concerning Public Record Act (PRA) Requests that are Referred to the City Attorney's Office
Body
To: Chair Schwartz and Members of the Open Government Commission
From: Michael Roush, Chief Assistant City Attorney
Summary
As recommended by the Open Government Commission (Commission) and staff, City Council recently adopted a number of amendments to the Sunshine Ordinance, including an amendment to Section2-92.2, concerning responses to Public Records Act requests. To be consistent those amendments, the form of the reports that will be provided to the Commission concerning Public Records Act requests referred to the City Attorney's Office will change. Critical information concerning required times to respond will remain in the reports.
Background
At the Commission's February 3, 2020 meeting, staff presented a report concerning the responses to Public Record Act requests that had been referred to the City Attorney's Office. The report set forth various categories: Requesting Party; Nature of Request; Original Department and Date [the request had been] Received; Date [the request] received by the City Attorney's Office; Date [the request was] Acknowledged; Date [the record(s) were] Produced or Date of Response [to the request]; Pages Reviewed; and Pages Produced (when records had been produced). Some of the information were asterisked indicating (1) some or all of the records requested were not produced because they were exempt from disclosure under the Public Records Act or (2) there were no records responsive to the request.
The Commission expressed appreciation for the report and requested that additional columns be added to show the number of days that elapsed between when the request was first received [Column 3] and when the request was acknowledged [Column 5] and the number of days that elapsed between when the request was first received [Column 2] and the date the records were produced or date of the response, e.g....
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