Title
Recommendation to Authorize the City Manager or Designee to Execute an Amendment to the Agreement with Innovative Interfaces, Inc. for the Polaris Integrated Library System by Extending the Term Two Years and Adding the LINK+ Resource Sharing Network for an Amount Not to Exceed $122,618 for a Total Seven-Year Cost in an Amount Not to Exceed $522,618. (Library 5210)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
Recommendation to amend an Agreement with Innovative Interfaces, Inc. (III) for the Polaris Integrated Library System by extending the term two years and adding the LINK+ Resource Sharing Network service for an additional cost of $122,618. $67,800 of the additional costs will be funded by a grant from the NorthNet Library System as the fiscal agent for the California State Library., Link+ is a resource sharing network that will allow direct requesting of books and media from over 70 libraries.
BACKGROUND
In 2016 the Alameda Free Library employed a competitive procurement process for the purchase of a new Integrated Library System (ILS). The ILS allows the library to link core functions like acquisitions, cataloging, circulation, online catalog searching, statistical reporting, and processing of records in a single database structure. The five year contract, with a sixth year option, was eventually awarded to Innovative Interfaces Inc. for their ILS product, Polaris. (Exhibit 1)
In March 2020 the library was awarded a grant from the NorthNet Library System for $39,993.32 to add a new service by Innovative called LINK+ at a reduced cost. (Exhibit 2) LINK+ is a resource-sharing network that provides direct requesting of books and media from over 70 libraries of all types (Public, Academic, Special, etc.) in California and Nevada. Powered by Innovative Resource Sharing technology INN-Reach, LINK+ will instantly add millions of titles to our existing library collections, without having to invest in new materia...
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