Title
Recommendation to Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement with the Califa Group to Maintain the Connection with the CENIC High Speed Fiber Network for an Additional Five Years at a Total Cost of $65,000 for a Total Contract Cost of $133,230. (Library 5210)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
In 2014, the City of Alameda (City) entered into a five year, $68,250 agreement with the Califa Group to allow it to connect to CENIC’s high speed fiber optic network. Staff are now recommending that this agreement be extended for an additional five years t for the $65,000.
BACKGROUND
In 2014 the Califa Group, on behalf of the California State Library, contracted with CENIC to provide high speed fiber optic networking to libraries in California at an E-rated discount. The Alameda Free Library was one the first wave of California libraries to take advantage of this opportunity by entering into an agreement with the Califa Group. The original contract is now set to expire on June 30, 2020.
DISCUSSION
Prior to the CENIC fiber optic network, the Library used the Comcast broadband network for Internet access. With a maximum network speed of 100Mbps for staff and patrons, the reliability was unpredictable and slow. Migrating to the CENIC fiber optic network has allowed all three library locations to experience a high speed network of 1Gbps. In addition, the library network security and reliability has been fortified by the CENIC network. CENIC staff also completes the required paperwork for e-Rate discounts which play a significant role in the reduced cost to the Library for Internet connectivity.
ALTERNATIVES
1. Amend the contract for an additional five years in order to all the library to maintain Internet service to the staff and patrons.
2. Direct staff to look for another internet provider
FINANCIAL IMPACT
CENIC is an important partner to make high speed Internet accessible and affordable for public libraries. The annual cost for one year of Internet for the three libraries totals $39,916.80, with the benefit of E-rate discounts the annual cost is $9,979.20 so the total savings is $29,937.60. This is the cost without taxes and regulatory surcharges & fees included. The amendment to the contract with the Califa Group will be for $65,000 over five years. The contract will expire in June 2025.
Budget for the contract is included in the Library Department Budget. The project is funded with monies allocated from the General Fund and the Library Fund.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Alameda Municipal Code.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) applies only to projects that have the potential for causing a significant effect on the environment. This action is not a project pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15378.
CLIMATE IMPACTS
No Climate Impacts.
RECOMMENDATION
Authorize the City Manager to negotiate and execute an amendment to the Agreement with the Califa Group maintain the connection with the CENIC High Speed Fiber Network for an additional five years at a total cost of $65,000 for a total contract cost of $133,230.
CITY MANAGER RECOMMENDATION
The City Manager recommends approval.
Respectfully submitted,
Jane Chisaki, Library Director
By,
Marlon Romero, Supervising Librarian Technology and Technical Services
Financial Impact section reviewed,
Nancy Bronstein, Interim Finance Director
Exhibits:
1. Original Agreement
2. Draft 2020 Agreement
cc: Eric Levitt, City Manager