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File #: 2020-8079   
Type: Consent Calendar Item
Body: City Council
On agenda: 7/7/2020
Title: Recommendation to Approve the Clement Avenue Safety Improvement Project Final Design Concept; and Authorize the City Manager to Execute a Second Amendment to the Service Provider Agreement with CDM Smith to Increase Compensation by $530,332, Including Contingencies, for a Total Aggregate Compensation Not to Exceed $1,130,633, to Complete the Plans, Specifications and Estimate for the Clement Avenue Safety Improvement Project. (Transportation 91819)
Attachments: 1. Exhibit 1 - Updated Clement Avenue Concept, 2. Exhibit 2 - Compilation of Community Comments, 3. Exhibit 3 - Agreement, 4. Exhibit 4 - First Amendment, 5. Exhibit 5 - Second Amendment, 6. Exhibit 6 - Proposed Work Scope, 7. Exhibit 7 - Proposed Budget, 8. Exhibit 8 - Proposed Schedule

Title

 

Recommendation to Approve the Clement Avenue Safety Improvement Project Final Design Concept; and Authorize the City Manager to Execute a Second Amendment to the Service Provider Agreement with CDM Smith to Increase Compensation by $530,332, Including Contingencies, for a Total Aggregate Compensation Not to Exceed $1,130,633, to Complete the Plans, Specifications and Estimate for the Clement Avenue Safety Improvement Project. (Transportation 91819)

 

Body

 

To: Honorable Mayor and Members of the City Council

 

EXECUTIVE SUMMARY

 

Staff is requesting City Council approval of the final design plans for the Clement Avenue Safety Improvement Project and Cross Alameda Trail improvements between Grand Street and Broadway.  Staff is also requesting authorization to extend the CDM Smith contract to allow for the completion of the next phase of design work in preparation of project construction.

 

BACKGROUND

 

The City of Alameda (City) has been working for several years on a redesign of Clement Avenue and the Cross Alameda Trail between Alameda Point and the Miller-Sweeney Bridge.  Parts of the Trail are complete, parts are under construction, and parts are still in the planning phase.  The Cross Alameda Trail and the Clement Avenue Safety Improvement Project support City Council adopted policies regarding Vision Zero, greenhouse gas reduction, and transportation mode shift.

 

Clement Avenue between Grand Street and Broadway currently has two travel lanes separated in the center by a single set of paved over railroad tracks and on-street parking along both sides of the street.  Currently there are no bicycle facilities, and the sidewalks are substandard.  Excessive speeds averaging over 30 miles per hour, challenging crossings for pedestrians and a lack of bicycle facilities cause safety concerns along this segment of Clement Avenue for the most vulnerable users.  The corridor averages over 8,000 vehicles per day, and over the last five years about 70 collisions have occurred along the corridor. 

 

In an effort to address the safety concerns and create a safe and attractive Cross Alameda Trail, the City Council has taken a series of actions over the years to improve the corridor, including:  

 

                     In October 2016, the City Council approved a successful federal grant application for over $5 million for the proposed safety improvements. 

 

                     In June 2017, the City Council approved $641,000 from local and federal funding sources for fiscal years 2017 to 2019 for project approvals, environmental review and preliminary design.

 

                     In December 2018, the City Council approved the CDM Smith consultant contract for planning, environmental review and preliminary design after City staff conducted a competitive selection process that involved issuing a request for qualifications in late 2017 and a request for proposals to prequalified teams in late 2018.

 

                     In June 2019, the City Council approved a Fiscal Year (FY) 2019-21 budget allocation for $1 million in Clement Avenue expenditures from local and federal funding sources for the construction drawings and construction bid support.

 

                     In September 2019, the City Council approved a preliminary design concept for the Clement Avenue project.

 

                     In September 2019, the City Council passed the Climate Action and Resiliency Plan, which requires construction of bicycle and pedestrian safety projects including the Clement Avenue project to reduce Alameda’s greenhouse gas emissions generated by the transportation sector from private automobile use.

 

                     In November 2019, the City Council passed a Vision Zero policy eliminating fatal and severe injury collisions as a citywide guiding principle for transportation planning, the design of streets and sidewalks, and the maintenance of the public rights-of-way making safety the highest priority when balancing competing needs and demands for space within the public right-of-way.

 

                     In April 2020, the City Council adopted a policy that provides guidance for standard street and parking lane widths and makes the safety of people walking and bicycling the highest priority when allocating right-of-way space, followed by transit efficiency and finally on-street parking.

 

On May 27, 2020, the Transportation Commission unanimously recommended that the City Council approve the final design for the Clement Avenue Safety Project. 

 

DISCUSSION

 

Since the September 2019 City Council action to approve the preliminary design concept for the Clement Avenue project, the staff/consultant team has been working to finalize the design (Exhibit 1).  At this time, staff is requesting that the City Council review and approve the final design prior to preparation of construction drawings and the commencement of construction.  The Transportation Commission unanimously approved the final design at their meeting of May 27, 2020.

 

Design Process: The final Clement Avenue design is the culmination of an extensive community based design process that included community member comments received at public hearings, from on-line surveys and focus group meetings that occurred from 2015 through 2020.  City staff announced these community input opportunities by distributing public notices to property owners within 300 feet of the project site and by providing announcements to the Clement Avenue project email list serve, the project web page - https://www.alamedaca.gov/Clement, social media and local news media outlets, as well as to key stakeholders - Downtown Area Business Association, Bike Walk Alameda, AC Transit and Caltrans.  Exhibit 2 provides a summary of the most recent outreach received on the updated Clement Avenue concept, which state support of the pedestrian improvements, wider bikeway and travel lane area and request an all-way stop at the Clement Avenue/Willow Street intersection, which does not and is not expected to meet a stop sign warrant.  One community member requested to make it possible to legally turn left from Clement Avenue into a driveway, which the new configuration allows, and another community member requested a marked crosswalk at Elm Street, which the City staff/consultant team will add.  The City staff/consultant team also are looking for opportunities to plant additional street trees, bio swales or landscaping, which is challenged by the underground utilities. 

 

Final Design Safety Improvements: Consistent with recent City Council Vision Zero and lane width policies, the primary design objective of the final design is to improve safety for all users of the 1.2 mile public right-of-way along Clement Avenue between Grand Street and Broadway.  The proposed design is specifically designed to improve safety for people bicycling and walking along this portion of Cross Alameda Trail, which will ultimately provide a safe and convenient bicycle and pedestrian trail between Alameda Point in west Alameda and the Miller-Sweeney/Fruitvale Bridge in east Alameda.

 

As shown in the diagrams below as Figures 1 and 2 and in Exhibit 1, the final design provides for:

                     Two 11 foot travel lanes for automobiles and trucks;

                     One 14 foot protected, two-way bikeway from Grand Street to Walnut Street and from Elm Street to Oak Street, and one 9-10 foot two-way bikeway from Walnut Street to Elm Street and from Oak Street to Broadway; and

                     One 8 foot parking lane on the south side of the street from Grand Street to Walnut Street and two 7 foot parking lanes on the south and north sides of the street from Walnut Street to Elm Street and from Park Street to Broadway.

 

The final design also includes shorter and higher visibility pedestrian and bicycle crossings, improved traffic controls at Grand Street and Broadway, disabled access improvements, drainage and landscape improvements, traffic signal upgrades at the intersection of Clement Avenue and Park Street, raised crosswalks at Oak Street, Everett Street and Alameda Marina Drive, and removal of the existing railroad tracks in the center of the roadway.

 

Figure 1: Final Design - Grand Street to Walnut Street and Elm Street to Oak Street