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File #: 2020-8211   
Type: Consent Calendar Item
Body: City Council
On agenda: 9/1/2020
Title: Recommendation to Authorize the City Manager to Execute a Second Amendment to the Agreement with Avineon, Inc. Extending the Term of the Agreement by Thirteen Months and Increasing the Compensation by an Amount Not to Exceed $40,840 for an Aggregate Compensation Amount Not to Exceed $135,740 to Provide Geographic Information System Curriculum Development Support, Fiber Network Mapping, Geographic Information System Support for Future Needs, and 911 Reporting Areas Enrichment. (Information Technology 704.1/Police 218019-573020)
Attachments: 1. Exhibit 1 - Original Agreement, 2. Exhibit 2 - First Amendment, 3. Exhibit 3 - Second Amendment
Title

Recommendation to Authorize the City Manager to Execute a Second Amendment to the Agreement with Avineon, Inc. Extending the Term of the Agreement by Thirteen Months and Increasing the Compensation by an Amount Not to Exceed $40,840 for an Aggregate Compensation Amount Not to Exceed $135,740 to Provide Geographic Information System Curriculum Development Support, Fiber Network Mapping, Geographic Information System Support for Future Needs, and 911 Reporting Areas Enrichment. (Information Technology 704.1/Police 218019-573020)
Body

To: Honorable Mayor and Members of the City Council

EXECUTIVE SUMMARY

The City of Alameda (City) executed an agreement with Avineon, Inc. (Avineon) to enhance and expand the Geographic Information System (GIS) program with selected departments in the amount of $25,000. City amended the original agreement to include a project the Alameda Police Department (Police Department) needed to refine their 911 GIS addressing data with Avineon in the amount of $69,900 which then required City Council approval as the total as the total contract amount was $94,900.

City is recommending a Second Amendment for additional GIS support for GIS Curriculum Development, Fiber Network Mapping, GIS Professional Support and 911 Reporting Areas Enrichment to assist with Police Department's Records Management System implementation.

BACKGROUND

In June 2019, the City contracted with Avineon in the amount of $25,000, to assist in specifying and building some initial web mapping applications in advance of an expanded and enhanced GIS Program with select departments to show immediate progress and begin a wider discovery and implementation effort.

In August 2019, the City amended the Agreement with Avineon for the analysis, enhancement, and refinement of 911 GIS addressing data. The goal for this effort was to develop an accurate and standardized point address dataset for use by the Police Department and Information Technology Department. The point ad...

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