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File #: 2020-8215   
Type: Consent Calendar Item
Body: City Council
On agenda: 9/1/2020
Title: Recommendation to Authorize the City Manager to Execute a Second Amendment to Agreement with Blue Flame Crew for Operation and Maintenance of the Doolittle Landfill for an Amount Not to Exceed $15,000 Annually for Fiscal Years 2020-21, 2021-22, and 2022-23, for a Total Three Year Expenditure Not to Exceed $91,443.81, Including Contingency, and for a Total Five-Year Expenditure Not to Exceed $472,070.75. (Public Works 270)
Attachments: 1. Exhibit 1 - Contract, 2. Exhibit 2 - First Amendment, 3. Exhibit 3 - Second Amendment
Title

Recommendation to Authorize the City Manager to Execute a Second Amendment to Agreement with Blue Flame Crew for Operation and Maintenance of the Doolittle Landfill for an Amount Not to Exceed $15,000 Annually for Fiscal Years 2020-21, 2021-22, and 2022-23, for a Total Three Year Expenditure Not to Exceed $91,443.81, Including Contingency, and for a Total Five-Year Expenditure Not to Exceed $472,070.75. (Public Works 270)
Body
To: Honorable Mayor and Members of the City Council

EXECUTIVE SUMMARY

As part of the ongoing operation and maintenance of the Alameda Doolittle Landfill, the City of Alameda (City) is required to maintain a methane burner (flare), gas extraction wells and general site conditions including landscaping and safety fencing. Recently, burrowing squirrels/owls have become more problematic on the site, causing hundreds of holes that require filling and compaction per direction from the Bay Area Air Quality Management District (BAAQMD). In addition, grass and weeds are requiring a second annual cutting, there has been damage to several fences due to fires, and certain equipment needs removal and replacement. To keep current, staff recommends awarding a Second Amendment to Agreement with Blue Flame Crew, in an amount not to exceed $91,443.81, including a $15,000 contingency, for an overall amount not to exceed a total five-year expenditure not to exceed $472,070.75.

BACKGROUND

On November 21, 2016 the Public Works Department issued a Request for Bid (RFB) for operation and maintenance of the Doolittle Landfill. Blue Flame Crew West was the successful bidder and staff awarded a contract on January 25, 2018, for a first year total amount of $70,560, which included a 20% contingency. The contract included the option of up to four additional yearly extensions, based, at a minimum, on satisfactory performance of all aspects of the contract and in the sole discretion of the Public Works Director. On July 24, 2018, staff brought the first ...

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