Title
Recommendation to Authorize Purchase of APX 4000 Portable Radios, in an Amount Not to Exceed $86,659.92, from Alameda County East Bay Regional Communications System Authority. (Public Works 707)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
The City of Alameda (City) is under the jurisdiction of the County of Alameda’s (County) radio communications system. The City uses radios to communicate with personnel in the Police Department, Fire Department and the Public Works Department. The Public Works Maintenance Service Center (MSC) has 20 portable radios that are obsolete and require replacement. Over the last several years MSC has been replacing two of these obsolete radios per year. Recently, the County informed the City that they will be upgrading their communication system network and will no longer provide service for the obsolete radios; therefore, staff seeks approval to purchase 20 additional APX 4000 Portable Radios, with the necessary accessories and chargers. The purchase price for the additional units is not exceed $86,659.92 and includes procurement, programming, aligning and systems testing.
BACKGROUND
Twenty of MSC’s current two-way mobile radios will soon be unsupported by the County’s new radio communications system. The County informed the City that they will shut off service to these radios on June 30, 2020, but due to the pandemic, all local entities have a 90-day extension. Therefore, the existing 20 radios will be obsolete after September 30, 2020, and require replacement by this time.
DISCUSSION
City staff negotiated a competitive price with the County and have been replacing two of our obsolete radios per quarter. With the new system coming on line on September 30, 2020, staff worked with the County and negotiated a competitive for the final twenty radios necessary for Public Works staff. Staff seeks approval to purchase the needed 20 hand-held radios through the County in an amount not to exceed $86,659.92 (Exhibit 1).
ALTERNATIVES
• Authorize the purchase of APX 4000 portable radios.
• Provide further or different direction on the purchase of portable radios used by the Public Works staff.
FINANCIAL IMPACT
Upgrade of the existing hand-held radios will be split among several funds, based on program use, within Public Works’ previously appropriated Fiscal Year 2020-21 expenditure budget per the table below. No additional spending authority is needed.
|
FUND |
AMOUNT |
|
Administration, Program 4205 |
$ 8,665.99 |
|
Street Lighting, Program 4290 |
$ 4,332.99 |
|
Traffic Signals, Program 4252211 |
$ 4,332.99 |
|
Sewers, Program 0602 |
$25,997.94 |
|
Street/Sidewalk, Program 4255 |
$12,998.97 |
|
Sweeper/Signs, Program 4251351 |
$21,664.95 |
|
Facilities, Program 707 |
$ 8,665.98 |
|
TOTAL |
$86,659.81 |
MUNICIPAL CODE/POLICY DOCUMENT CROSS-REFERENCE
There is no impact to the Alameda Municipal Code.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) applies only to projects that have the potential for causing a significant effect on the environment. This action is not a project pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15378.
CLIMATE IMPACTS
There are no climate impacts.
RECOMMENDATION
Authorize purchase of APX 4000 portable radios, in an amount not to exceed $86,659.92, from Alameda County East Bay Regional Communications System Authority.
CITY MANAGER RECOMMENDATION
The City Manager requests authorization to purchase APX 4000 portable radios in an amount not to exceed $86,659.
Respectfully submitted,
Erin Smith, Interim Public Works Director
By,
Ricardo De La Torre, Public Works Supervisor
Financial Impact section reviewed,
Nancy Bronstein, Interim Finance Director
Exhibit:
1. Price Quote
cc: Eric Levitt, City Manager