Title
Recommendation to Authorize the Purchase of Two Street Sweepers and One Backhoe Consistent with Revised Vehicle Replacement Policy in Amounts Not to Exceed $597,928.28 from Tymco, Inc. and $135,996.71 from PAPE Machinery. (Public Works 701)
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To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
Two street sweepers and three backhoes for the Public Works Department Maintenance Services Division (MSC) were approved for replacement in Fiscal Year (FY) 2019-20. Staff confirmed the units meet the minimum use requirements in the Fleet Replacement Policy; however, after further review and discussion with the department to right size the fleet, Fleet Services confirmed only one new backhoe is needed for operations. Staff seeks approval to purchase two replacement Tymco 600 Street Sweeper units under the contract held between Houston-Galveston Area Council (HGAC), a cooperative purchasing agency that the City of Alameda (City) is a member of, and Tymco in an amount not to exceed $597,928.28. The purchase of the John Deere 310SL Backhoe will be under the contract held between Sourcewell, a cooperative purchasing agency that the City is a member of, and Pape Machinery in an amount not to exceed $135,996.71.
BACKGROUND
On June 18, 2019, the City Council adopted the FY 2019-20 and 2020-21 budget, which included funds for replacement of fleet vehicles. Staff spent significant time evaluating the vehicle replacement program and identified vehicles meeting the City's replacement criteria. Exhibit 2 contains the complete replacement list.
On November 5, 2019, staff brought to City Council a revised Administrative Policy and Procedure Number 48, Vehicle and Equipment Replacement Policy (Fleet Replacement Policy). The policy is included as Exhibit 1.
In accordance with City Administrative Instruction Number 5 ("Purchasing Policy"), vehicles may be purchased by piggybacking on another agency's purchase agreement or through cooperative pur...
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