Title
Recommendation to Authorize the City Manager to Purchase Light Emitting Diode Lamps and Fixtures from Wesco Distribution, Inc. in an Amount Not to Exceed $243,833.92. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
Converting City of Alameda (City) street, parking lot, and park pathway lighting to Light Emitting Diode (LED) will decrease energy consumption, reduce operation and maintenance costs, and improve reliability and level of service. In 2015, 3,500 "cobra head" style street lights were converted to LED. The remaining 2,364 decorative and designated historic monument streetlights remain high pressure sodium or metal halide lamps.
As part of the fiscal year (FY) 2019-21 budget, the City Council approved $560,000 to supplement a potential $3,000,000 California Energy Commission's (CEC) Energy Conservation Assistance Act Program Loan with a one percent interest rate fixed for the term of the loan. After further research, staff concluded the project was not eligible for the CEC loan due to legalities around committing the general fund to future years without a vote of the people.
To continue with this important energy saving project, staff restructured the project and will purchase the materials directly and manage the installation. This approach allows the City more discretion in material selection and better pricing through a cooperative purchasing contract. Staff is currently seeking approval to purchase LED lamps and fixtures in an amount not to exceed $243,833.92 from Wesco Distribution, Inc. who holds a contract with Sourcewell, a cooperative purchasing agency the City is party to (ID 926). Installation will be executed by a mix of in-house and contract labor so that the total project contractual costs, including this material purchase, is an estimated $570,000.
BACKGROUND
The City has approximately 6,400 street, parking lot and park pathway lights. In 2015, Alameda Municipal Power (AMP)...
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