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Consider Directing Staff to: 1) Obtain All Emails Sent to apdreforms@gmail.com; 2) Create Protocols for the Website, Email and Social Media; and 3) Provide Training to All Employees who Post on the Website or Social Media or Staff City Bodies. (Councilmember Herrera Spencer)
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COUNCIL REFERRAL FORM
The Council can take any of the following actions:
1) Take no action.
2) Refer the matter to staff to schedule as a future City Council agenda item.
3) Take dispositive action if sufficiently noticed such that the public and Council have been provided sufficient information by the published agenda, and no formal published notice of a public hearing is required.
Name of Councilmember requesting referral: Councilmember Herrera Spencer
Date of submission to City Clerk (must be submitted before 5:00 p.m. on the Monday two weeks before the Council meeting requested): 3/22/2021
Council Meeting date: 4/6/2021
Brief description of the subject to be printed on the agenda, sufficient to inform the City Council and public of the nature of the referral:
On March 11, 2021, I made the following California Public Records Act request to the City:
"On the City's website @ https://www.alamedaca.gov/RESIDENTS/Police-Reform-and-Racial-Equity, under "Contact us" is the email apdreforms@gmail.com.
1. I'd like the names of all people who have had access to that email from the date it was created to date.
2. When was it created?
3. Who created that account?
4. Why was it a Gmail account and not an Alamedaca.gov email?
5. What safeguards were created to ensure that all emails to and from that account were protected by the City as public records?
6. I'd like copies of all emails to and from that email, from the date the email was created to date (including through the date that this request is responded to)."
On March 15, 2021, the City Manager responded:
"1. It is a private e-mail, so City staff did not have access to the e-mail.
2. I believe it was created in A...
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