Title
Recommendation to Authorize the City Manager to Execute a First Amendment to the Agreement with Coastland Civil Engineering for the Services of the Interim City Engineer, in an Amount Not to Exceed $75,000 for an Aggregate Amount Not to Exceed $149,500. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
The City of Alameda's (City) City Engineer position became vacant in December 2020. Staff entered into an agreement with Coastland Civil Engineering (Coastland) to provide City Engineer and general municipal engineering services while recruitment for the permanent hire takes place in the amount of $74,500. Although that recruitment is well underway, Coastland's support is required through the end of this fiscal year. A contract amendment is necessary to increase the existing contract budget by $75,000 for a total not to exceed amount of $149,500. Funds previously appropriated to the Engineering Services and Public Works Administration operating budgets can support this contractual obligation.
BACKGROUND
The City Engineer position was first vacant in August 2013. The recruitment for the permanent hire took longer than expected, which demanded a larger contractual support obligation and competitive solicitation. On April 10, 2015, staff issued a Request for Proposal (RFP) for an on-call contract for a City Engineer and general municipal engineering services. After a rigorous selection process, staff recommended, and the City Council awarded, a contract to Coastland to provide engineering services to support wastewater, drainage, land development, permit review, public facilities, and transportation projects. Coastland successfully supported the Public Works Department through March 2016 when a permanent City Engineer was hired. In December 2020, the City Engineer position became vacant again. Staff turned to Coastland for support once again. On December 15, 2020, staff entered into an agreement with Co...
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