Title
Adoption of Resolution Increasing the Fiscal Year 2020-21 Expenditure Budgets in the Recognized Obligation Payment Schedule (ROPS) Fund by $230,000, the HOME Fund by $10,000, and the Human Services Fund by $90,000. (Community Development 207.3, 235 and 267)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
As part of the fiscal year-end review, staff identified a number of funding sources that are available to be re-appropriated for operating programs in Fiscal Year (FY) 2020-21 as well as other cleanup adjustments to the FY 2020-21 budget. Staff is seeking authorization for these amendments to the FY 2020-21 budget.
BACKGROUND
The City Council adopted the Biennial Budget for FYs 2019-21 on June 18, 2019. After the first year of the budget cycle, City Council approved an update to the second budget year (Mid-Cycle Budget Update) on June 16, 2020. Due to uncertainty about the effects of the COVID-19 pandemic on the City of Alameda’s (City) finances, staff presented a budget update to City Council on December 1, 2020, with revenue and expenditure budget adjustments to address COVID impacts on the City’s finances. On March 2, 2021, staff reported on the FY 2020-21 financial projections for the General Fund and current year budget adjustments for various City funds to reflect and respond to the City’s current financial condition, including ever-evolving information about the impacts of the COVID-19 pandemic on City services and revenue sources.
The Community Development Department has been awarded grants that can be used prior to the end of the fiscal year and which were not included in the budget update. In preparation for closing FY 2020-21, staff identified three (3) funds that need adjustments as well as funding available for carryforward into FY 2020-21, which is subject to appropriations approval by the City Council. In all cases, City Council has approved the activities and the changes requested at this time are administrative in nature.
DISCUSSION
As part of the fiscal year-end close of FY 2020-21, staff identified a number of funding sources that are available to be re-appropriated for operating programs as well as other cleanup adjustments to the FY 2020-21 budget related to initiatives previously approved by City Council.
As part of this budget resolution, staff is seeking authorization for the following carryforwards so that staff may have authorization to pay expenses for which grant funds have been approved, but not been carried forward:
• Carry forward $230,000 from the Recognized Obligation Payment Schedule (ROPS, Fund 207.3).
• Carry forward $10,000 from the HOME Fund (235) for a final loan disbursement for Rosefield Village.
• Carry forward $45,000 of the First 5 grant funds in the Human Services Fund (267) for a contract with Alameda Family Services.
• Carry forward $45,000 of the First 5 Facility Grant in the Human Services Fund (267).
ALTERNATIVES
The City Council could:
• Authorize the budget amendments proposed in the staff report.
• Not authorize the budget amendments in the proposed staff report, which would cause the Community Development Department to be unable to meet certain obligations.
FINANCIAL IMPACT
Approval of the proposed resolution for the FY 2020-21 budget adjustments would result in the following expenditure adjustments. The expenditure budgets for the ROPS and HOME contractual services would be appropriated from fund balance. The expenditures in the Human Services Fund are eligible for reimbursement under the First 5 grants if spent before the end of the fiscal year.
|
Department (Fund) |
Type of Adjustment |
Description |
Revenue Adjustment |
Expenditure Adjustment |
|
Comm Dev (207.3) |
Carry forward |
ROPS / Contractual Services |
|
$230,000 |
|
Comm Dev (235) |
Carry forward |
HOME / Contractual Services |
|
$10,000 |
|
Comm Dev (267) |
Carry forward |
First 5 Grant / Contractual Services |
$45,000 |
$45,000 |
|
Comm Dev (267) |
Carry forward |
First 5 Facility Grant / Contractual Services |
$45,000 |
$45,000 |
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action is in conformance with the Alameda Municipal Code and all policy documents.
ENVIRONMENTAL REVIEW
This activity is not a project and is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15378 (b) (4) of the CEQA Guidelines because it involves governmental fiscal activities which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
CLIMATE IMPACT
There are no identifiable climate impacts or climate action opportunities associated with the subject of this report.
RECOMMENDATION
Staff recommends that City Council adopt a Resolution increasing the Fiscal Year 2020-21 expenditure budgets in the ROPS Fund by $230,000, the HOME Fund by $10,000, and the Human Services Fund by $90,000.
CITY MANAGER RECOMMENDATION
The City Manager recommends approval.
Respectfully submitted,
Lisa Nelson Maxwell, Community Development Director
By,
Lisa Fitts, Community Development Program Manager
Financial Impact section reviewed,
Annie To, Finance Director
cc: Eric Levitt, City Manager