Title
Recommendation to Amend the Council Referral Process and Form, and the Meeting Rules Pertaining to Council Referrals and Council Communications; and
Adoption of Resolution Amending Various Sections of Resolution Nos. 15382, 15697 and 15766 to Amend the Rules of Order Governing City Council Meetings. (City Clerk)
Body
EXECUTIVE SUMMARY
The City Council adopts Rules of Order to govern the proceedings of City Council meetings. The City Council subcommittee of Mayor Ezzy Ashcraft and Councilmember Knox White (Subcommittee) is proposing additional amendments for City Council consideration. The Subcommittee is also recommending amendments to the Council Referral process and form, and to the Council Communications agenda item.
BACKGROUND
On May 15, 2018, the City Council adopted Rules of Order governing City Council meetings. The Rules of Order were amended on September 15, 2020 and February 16, 2021. The Council Referral process was approved by the City Council December 2, 2007 and the form was amended April 18, 2017.
DISCUSSION
Following their review and discussion, and consulting with the City Clerk, City Manager and City Attorney, the Subcommittee proposes the following amendments to the Rules of Order to streamline Council Referrals and Council Communications.
Rules of Order
1) Limit Council Referral presentations to five minutes.
2) Limit Council comments and questions on Council Referrals to three minutes.
3) Limit Councilmember comments during Council Communications to three minutes and allow Councilmembers to comment only once during Council Communications.
Council Referral Process and Form
1) Councilmembers should first consult with the City Manager, City Attorney or City Clerk to determine if requested information concerns a routine matter for which information is readily available. If so, a Referral is not needed and the information should be shared with the public through an Off Agenda report posted on a portal on the City's webs...
Click here for full text