Title
Recommendation to Authorize the Purchase of an Ambulance Consistent with Revised Vehicle Replacement Policy in an Amount Not to Exceed $311,598 from Leader Emergency Vehicles, REV Group. (Public Works 701)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
An Alameda Fire Department ambulance was approved for replacement in Fiscal Years (FY) 2019-20 and 2020-21. Staff confirmed the ambulance meets the minimum use requirements in the Fleet Replacement Policy. Staff seeks approval to purchase one 2021 Ford F-550 Horton 623 174 Pass-Through, Custom Fire Ambulance Configuration under the contract held between Houston-Galveston Area Council (HGAC), a cooperative purchasing agency, of which the City of Alameda (City) is a member, and Leader Emergency Vehicles, REV Group in an amount not to exceed $311,598. The new unit is equipped with “Clean Diesel Technology”, which meets or exceed all current state and federal emission requirements. The “Clean Diesel” vehicle purchase confirms the City’s commitment to greening the City fleet as new vehicles cut carbon dioxide equivalent emissions by nearly 50% from the vehicles they are replacing, have higher fuel efficiency standards, improve reliability, and lower operations and maintenance costs.
BACKGROUND
On June 18, 2019, the City Council adopted the FY 2019-20 and 2020-21 budget, which included funds for replacement of fleet vehicles. Staff spent significant time evaluating the vehicle replacement program and identified vehicles meeting the City’s replacement criteria. Exhibit 1 contains the complete replacement schedule.
Staff returned to City Council on November 5, 2019, with a revised Administrative Policy and Procedure Number 48, Vehicle and Equipment Replacement Policy (Fleet Replacement Policy), as committed to before the purchase of any vehicles authorized for replacement. The Fleet Replacement Policy is consistent with the City’s recently adopted Climate Action and Resiliency Plan and emphasizes greenhouse gas (GHG) emission reductions. The revised policy includes a focus on right-sizing the City fleet, the purchase of electric vehicles when feasible, and lowering the fleet’s GHG emissions through acquisition of low emission vehicles.
In accordance with City Administrative Instruction Number 5 (Purchasing Policy), vehicles may be purchased by piggybacking on another agency’s purchase agreement or through cooperative purchasing. The Purchasing Policy states that the City Council must approve an award of vehicle purchases to a single vendor made through either piggybacking or cooperative purchasing in excess of a cumulative total of $75,000 in any given fiscal year.
DISCUSSION
One ambulance for the Alameda Fire Department (AFD) was approved for replacement in FY 2019-20. Fleet Services confirmed the ambulance meets the minimum use requirements in the Fleet Replacement Policy.
The ambulance confirmed for replacement is available as a Certified Clean Idle Diesel unit. All electric ambulance platforms that meet the City’s specification are not yet available. Only battery electric truck or van platforms for smaller applications without the required payload capacity and operating range are currently available. Staff will continue to monitor the market.
Staff seeks approval to purchase one replacement Ford F-550 Horton 623 174 Pass-Through, Custom Fire Ambulance Configuration unit from Halcore Group, Inc. doing business as Leader Emergency Vehicles, REV Group in an amount not to exceed $311,598 (see Exhibit 2). AFD’s internal Ambulance and Fire Apparatus committee has approved the specification to ensure that it meets all medical response, life support and medical transport requirements. The ambulance will be purchased from Leader Emergency Vehicles, REV Group based on the competitive pricing in HGAC contact # AM10-20 -Ambulance, EMS & Other Special Service Vehicles, see Exhibit 3.
ALTERNATIVES
• Authorize purchase of the replacement ambulance.
• Provide further or different direction on the purchase of replacement ambulance.
• Do not authorize purchase of the replacement ambulance.
FINANCIAL IMPACT
The purchase of this ambulance is budgeted in the Fleet Replacement Internal Service Fund (Fund 701). No additional budget appropriation is needed. There is no impact to the General Fund.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
There is no impact to the Alameda Municipal Code.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) applies only to projects that have the potential for causing a significant effect on the environment. This action is not a project pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15378.
CLIMATE IMPACTS
The replacement ambulance will be equipped with “Clean Diesel Technology” and will meet or exceed all current state and federal emission requirements. This “Clean Diesel” vehicle purchase confirms the City’s commitment to a green fleet. The new vehicle will cut carbon dioxide, diesel particulate matter in emissions by nearly 50% from the vehicles they replace.
RECOMMENDATION
Authorize the purchase of an ambulance consistent with Revised Vehicle Replacement Policy in an amount not to exceed $311,598 from Leader Emergency Vehicles, REV Group.
CITY MANAGER RECOMMENDATION
The City Manager recommends approval of a purchase of an ambulance in an amount not to exceed $311,598.
Respectfully submitted,
Erin Smith, Public Works Director
By,
Forrest Heiderick, Fleet Supervisor
Financial Impact section reviewed,
Annie To, Finance Director
Exhibits:
1. Vehicle Replacement Schedule
2. Price Quote
3. Letter
cc: Eric Levitt, City Manager