Title
Recommendation to Authorize the Purchase of Twelve Vehicles Consistent with Revised Vehicle Replacement Policy in Amounts Not to Exceed $118,098 from Cromer Material Handling for Three Forklifts, $465,873 from Downtown Ford Sales and $96,815 from Elk Grove Auto Group/Winner Chevrolet for Nine Light and Medium Duty Trucks. (Public Works 701)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
Nine light and medium duty trucks and three forklifts were approved for replacement in Fiscal Years (FY) 2019-20 and 2020-21. Staff confirmed each vehicle meets the minimum use requirements in the Fleet Replacement Policy. Staff seeks approval to purchase three of the replacement vehicles based on unit pricing and estimated up fitting costs in approved State of California contracts from Elk Grove Auto Group/Winner Chevrolet and six replacement vehicles from Downtown Ford Sales. The purchase of the three forklifts will be under a contract held between Sourcewell, a cooperative purchasing agency that the City of Alameda (City) is a member of, and Cromer Material Handling in an amount not to exceed $118,098.
Currently, there is not a feasible electric or hybrid option for the required light and medium duty trucks; however, the recommended replacements will bring the vehicles up-to-date with State emission and fuel efficiency standards. Overall, these replacement vehicles are consistent with the City's goals in Climate Action and Resiliency Plan, improve reliability, and reduce maintenance costs.
BACKGROUND
On June 18, 2019, the City Council adopted the FY 2019-20 and 2020-21 budget, which included funds for replacement of fleet vehicles. Staff spent significant time evaluating the vehicle replacement program and identified vehicles meeting the City's replacement criteria. Exhibit 1 contains the complete replacement schedule.
On November 5, 2019, staff brought to City Council a revised Administrative Policy and Procedure Number 48, Ve...
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