Title
Recommendation to Authorize the City Manager to Approve the Purchase of Multiple Network Switches and Wi-Fi Access Points from SHI International Corp, a Reseller of the Cisco Network Switches and Meraki Access Points, to be Located at Various City Owned Buildings in the Amount of $220,334; and
Adoption of Resolution Amending the Fiscal Year 2021-22 Budget by Increasing Appropriations for the Information Technology Internal Service Fund (606) by $220,334. (Information Technology 7041)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
Staff is requesting City Council approval of the purchase of multiple Network Switches and Wi-Fi Access Points to be installed in several City-owned buildings. As part of the City’s strategic technology plan, the City is focused on providing an all-inclusive Wi-Fi solution for both internal staff use and guest use as opposed to individual departments contracting independently with telecommunication providers for Wi-Fi in City buildings. The Information Technology Department is requesting to re-appropriate $220,334 from the fund balance of the Information Technology Internal Service Fund in Fiscal Year (FY) 2021-22.
BACKGROUND
In the past, City departments contracted directly with telecommunication carriers to provide Wi-Fi for guests and for internal staff use. This decentralized approach is not recommended as best practices since security protocols are not necessarily applied and individual departments receive multiple invoices from various vendors for Wi-Fi services. With a centralized Wi-Fi implementation, the Wi-Fi services follow best practices in security protocols and also allow for centralized management.
DISCUSSION
Multiple City departments will benefit from installing Wi-Fi at various locations in City buildings. Currently, Fire Stations 2, 3, and 4 contract directly with Comcast for their Wi-Fi solution and Alameda Recreation and Parks Department’s (ARPD) main administration building contracts directly with Monkeybrains, formerly Common Networks, for their Wi-Fi solution.
With cybersecurity attacks on the rise, it is in the City’s best interest to implement a secure Wi-Fi solution with appropriate firewalls, network switches, and Wi-Fi access points to minimize risk to the City.
Staff requests City Council approve the purchase of multiple network switches and Wi-Fi access point to be installed for Public Works, Library, City Hall, Fire Stations 2, 3, and 4 and ARPD’s administration building in the amount of $220,334.
ALTERNATIVES
• Authorize the purchase of the network switches and Wi-Fi access points;
• Continue to use existing outdated switches and accept risk of the increased potential of failure or compromise by attackers or malicious software aka: malware;
• Direct the City to consider other vendors; or
• Do not authorize purchase of the network switches and Wi-Fi access points and continue with the decentralized Wi-Fi accounts, which could cause the City to be at higher risk to cybersecurity attacks.
FINANCIAL IMPACT
The total cost of the network switches and Wi-Fi access points is $220,334. The funds for this purchase are budgeted in the Fiscal Year (FY) 2020-21 Budget and the department is requesting to re-appropriate $220,334 from the fund balance of the Information Technology Internal Service Fund in FY 2021-22.
FY 2019-21:
|
Account # |
Description |
Balance |
|
7041-61060 |
Contractual Services |
$234,470 |
|
7041-91010 |
Computer Replacement |
$169,052 |
|
|
TOTAL: |
$403,523 |
Cost Breakdown of Equipment:
|
Network Switches |
$123,934 |
|
Wi-Fi Access Points |
$96,399 |
|
TOTAL: |
$220,334 |
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This purchase complies with sections 2-61.7 (Joint Purchases with Public Agencies) of the Alameda Municipal Code.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) applies only to projects that have the potential for causing a significant effect on the environment. This action is not a project pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15378.
CLIMATE IMPACT
There are no identifiable climate impacts or climate action opportunities associated with the subject of this report.
RECOMMENDATION
Authorize the City Manager to approve the purchase of Multiple Network Switches and Wi-Fi access points from SHI International Corp, a reseller of the Cisco Network Switches and Meraki Access Points, to be located at various City owned buildings in the Amount of $220,334; and adopt a resolution amending the Fiscal Year 2021-22 Budget by increasing appropriations for Information Technology Internal Service Fund (606) By $220,334.
CITY MANAGER’S RECOMMENDATION
The City Manager recommends approval.
Respectfully submitted,
Carolyn T. Hogg, Information Technology Director
Financial Impact section reviewed,
Annie To, Finance Director
Exhibits:
1. SHI Quote - 20621803
2. SHI Quote - 20615585
cc: Eric Levitt, City Manager