Title
Recommendation to Authorize the Interim City Manager to Execute an Agreement with the Alameda Sun for the Publication of Legal Notices for Fiscal Year 2022-23. (City Clerk 10022020)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
The Charter requires the annual award of a contract for legal notices. The City Clerk recommends awarding the contract to the Alameda Sun.
BACKGROUND
On May 9, 2022, the City Clerk received one bid for legal advertising for Fiscal Year (FY) 2022-23. City of Alameda (City) Charter Section 3-18 requires the City Council to: “award a contract to the responsible bidder who submits the lowest and best bid for publication of all legal advertising of the City in a newspaper adjudicated to be a newspaper of general circulation within the City of Alameda. The newspaper published by the successful bidder is known as the Official Newspaper of the City.”
DISCUSSION
Bid results were as follows:
Newspaper Rate Per Column Inch
1st Insertion 2nd Insertion 3rd Insertion
Alameda Sun $15.00 $12.00 $11.00
The bid amount remained the same as the current contract. The City Clerk recommends awarding the contract to the Alameda Sun.
ALTERNATIVES
• Meet the Charter requirement by approving award of a contract to the Alameda Sun for FY 2022-23.
• Exceed the Charter requirement by approving award of a contract to the Alameda Sun and also directing staff to publish legal notices elsewhere in addition to the Alameda Sun. This option would require additional funding.
FINANCIAL IMPACT
Each department’s budget appropriation for legal advertising is approved by the City Council during the budget process. In FY 2022-23, it is anticipated the City will spend approximately $47,000 for legal notices.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
City Charter Section 3-18 is the only applicable policy document.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) applies only to projects that have the potential for causing a significant effect on the environment. This action is not a project pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15378.
CLIMATE ACTION
There are no identifiable climate impacts or climate action opportunities associated with the subject of this report.
RECOMMENDATION
Authorize the Interim City Manager to Execute an Agreement with the Alameda Sun for publication of legal notices for Fiscal Year 2022-23.
Respectfully submitted,
Lara Weisiger, City Clerk
Financial Impact section reviewed,
Margaret O’Brien, Finance Director
Exhibit:
1. Contract
cc: Dirk Brazil, Interim City Manager