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File #: 2022-2049   
Type: Consent Calendar Item
Body: City Council
On agenda: 7/5/2022
Title: Recommendation to Authorize the Interim City Manager to Execute a Second Three-Year Consolidated Agreement with Environmental Systems Research Institute, Inc. (Esri) for Enterprise Geographic Information System (GIS) Software License Maintenance and Support, with Pricing Increase from $50,000 per Year to $55,000 per Year in an Amount Not to Exceed $165,000, for a Total Six-Year Compensation Not to Exceed $315,000. (Information Technology 60626070)
Attachments: 1. Exhibit 1 - Original Agreement, 2. Exhibit 2 - Second Agreement
Title

Recommendation to Authorize the Interim City Manager to Execute a Second Three-Year Consolidated Agreement with Environmental Systems Research Institute, Inc. (Esri) for Enterprise Geographic Information System (GIS) Software License Maintenance and Support, with Pricing Increase from $50,000 per Year to $55,000 per Year in an Amount Not to Exceed $165,000, for a Total Six-Year Compensation Not to Exceed $315,000. (Information Technology 60626070)

Body

To: Honorable Mayor and Members of the City Council

EXECUTIVE SUMMARY

Environmental Systems Research Institute, Inc. (Esri) provides essential Geographic Information System (GIS) services and software to City of Alameda (City) departments and community members through internal and external websites. In 2018, the City executed a three year Small Municipal Government Enterprise Agreement (SGEA) with the option to extend the agreement for an additional three years (Exhibit 1). The Program Level 3 Small Government Enterprise Agreement pricing increased in 3/1/2020 from $50,000 per year to $55,000 per year and now requires City Council approval (Exhibit 2).

BACKGROUND

Esri is headquartered in Redlands, California, and Esri's ArcGIS software is an open and interoperable technology platform that provides mapping, analysis and data management. Esri's Small Government Term Enterprise License Agreement program provides a cost-effective way to deploy GIS into City operations and business processes.

As part of the 2018 Technology Strategic Plan, the existing separate licenses with AMP and Police, Fire, and Public Works Departments were consolidated into a Enterprise License Agreement, which allows:

* Access to the Local Government Information Model for data format fields such as standard address formats, which provides more centralized collaboration across departments vs. separate data management by each department;
* Unlimited number of users;
* A lower cost per unit for licensed software;
* Substantially red...

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