Title
Recommendation to Authorize the City Manager to Execute a Five-Year Agreement with Imperial Maintenance Services for Janitorial Services for Forty-Two City Building Facilities in a Total Agreement Amount Not-to-Exceed $3,412,818.
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities). (Public Works 60341590)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The City of Alameda (City) has 42 building facilities which require regular janitorial services. The City uses contract services to fulfill these janitorial needs. Staff completed a Request for Proposals (RFP) process and is now recommending execution of a five-year agreement with Imperial Maintenance Services for janitorial services in a total agreement amount not-to-exceed $3,412,818. The annual cost for the remainder of Fiscal Year 23-24 (from 08/01/23 through 06/30/24) is $598,648, including a 5% contingency. A 3% annual Consumer Price Index (CPI) increase and 5% contingency are included for each year of the agreement.
BACKGROUND
Public Works deploys a combination of in-house forces and as-needed contractor support for facility maintenance. The City's 42 building facilities require regular janitorial services that are performed by a contractor. In addition to regular day-to-day janitorial services, the service provider provides weekly services, such as window cleaning and dusting, monthly services, such as exterior light cleaning, and quarterly services such as high dusting. Services include all labor and materials.
DISCUSSION
On May 25, 2023, the Public Works Department issued an RFP for Janitorial Services for City Building Facilities (Various Locations). To solicit the maximum number of bids and most competitive prices, the RFP was published on the City's website and the Alameda S...
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