Title
Recommendation to Authorize the Purchase of One Ford F-250 from National Fleet Auto Group in an Amount Not-to-Exceed $77,295.88. (Public Works 60141581)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The City of Alameda (City) replacement policy for Fire Command vehicles is a total of 10 years, with eight (8) years in frontline service and two (2) years as a reserve vehicle. AFD-2, a 2010 Ford Expedition, exceeds the replacement policy criteria being in its third year of service as a reserve vehicle. AFD-2 has become unreliable and is no longer suitable as a reserve due to the age and past use of the vehicle. In order to retire AFD-2, staff recommends repurposing AFD-111, a 4-year-old frontline Battalion One vehicle to a reserve that can replace AFD-2. Funds to purchase the new Battalion One were allocated as one-time funds in the Fleet Maintenance & Replacement Fund (Fund 601) Fiscal Year (FY) 2023-24 budget.
Staff recommends purchasing one new Ford F-250 Battalion One from National Fleet Auto, a cooperative purchasing entity, for a not-to-exceed $77,295.88. The total cost of the new Battalion One with upfitting costs for aftermarket equipment is estimated to be $150,000.
BACKGROUND
The Fire Department and Public Works' Fleet Services Division are responsible for replacing fire apparatus, vehicles, and equipment according to the City's Vehicle (Fleet) and Equipment Replacement Policy. Administrative Policy 48, the City's fleet replacement policy, is based on the City's Fleet Replacement Criteria, which considers the useful life of vehicles and equipment in terms of age, mileage (or hours), and usage. Vehicles and equipment scheduled for replacement are reviewed and analyzed for safety history and operating performance to determine if a vehicle or equipment may be replaced later. Vehicles and equipment are also reviewed to determine if the minimum use guidelines are met.
At 13 year...
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