File #: 2024-4090   
Type: Consent Calendar Item
Body: City Council
On agenda: 6/4/2024
Title: Recommendation to Authorize the City Manager to Execute a Five-Year Agreement with PowerGen, Inc. for Generator Maintenance and Repair Services at Various City Facilities for a Total Amount Not-to-Exceed $148,069. In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities). (Public Works 50141600, 26441610, and 60341590)
Attachments: 1. Exhibit 1: Agreement
Title

Recommendation to Authorize the City Manager to Execute a Five-Year Agreement with PowerGen, Inc. for Generator Maintenance and Repair Services at Various City Facilities for a Total Amount Not-to-Exceed $148,069.
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities). (Public Works 50141600, 26441610, and 60341590)
Body
To: Honorable Mayor and Members of the City Council

From: Jennifer Ott, City Manager

EXECUTIVE SUMMARY

The City of Alameda (City) uses contract services to maintain and repair its emergency power backup generators for critical City buildings and sewer lift stations throughout the City. The existing service contract terminates on June 30, 2024. Staff completed a Request for Proposal (RFP) process and is now recommending the execution of a five-year agreement with PowerGen, Inc., for generator maintenance and repair services at various City facilities, for a total amount not-to-exceed $148,069.

BACKGROUND

The City operates thirty-two (32) emergency power backup generators, twelve (12) of which supply emergency power to critical facilities including Fire, Police, City Hall, and City Offices. Twenty (20) generators provide emergency backup power to storm and sewer lift stations within the City limits. The service provider performs annual routine maintenance on all generators, and a transfer and load test service once every three (3) years.

DISCUSSION

On March 8, 2024, the Public Works Department issued an RFP for Generator Maintenance and Repair Services (Various Locations). To solicit the maximum number of bids and most competitive prices, the RFP was published on the City's website and the Bay Area News Group, as well as forwarded to the City's list of qualified contractors and thirteen (13) separate builders' exchanges throughout the Bay Area. After a bidding period of twenty-one (2...

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