Title
Recommendation to Review the Public Art Commission Meeting Calendar for Possible Conflicts that Inhibit Maximum Public Participation
Body
To: Honorable Chairperson Gillitt and Members of the Public Art Commission
EXECUTIVE SUMMARY
The City Council directed the Social Service Human Relations Board (SSHRB) to consider recommendations for rescheduling future City Council, Board/Commission meetings that may fall on dates that preclude maximum public participation. In certain instances, a scheduled PAC meeting may coincide with a public holiday or otherwise not be conducive to public participation. Due to potential scheduling conflicts that may arise stemming from holidays or other conflicts, this staff report staff recommends that Commissioners discuss PAC's regular calendar, and conflicts, set new meeting dates and adopt an agreed PAC calendar for the next year.
BACKGROUND
At the July 20, 2021 City Council meeting, the Council directed the Social Service Human Relations Board (SSHRB) to consider policy recommendations for rescheduling future City Council and City Board/Commission meetings that may fall on dates that preclude maximum public participation. The recommendation of SSHRB will be heard at City Council after the publication of this report. Staff will provide a verbal update on City Council's direction.
The Public Art Commission (PAC) regularly scheduled meetings are on the third Monday of every other month. The current PAC meeting schedule through October 2022 is shown below.
* 10/18/2021 rescheduled to 11/10/2021 (Special Meeting)
* 12/20/2021
* 2/21/2022 (Presidents' Day)
* 4/18/2022
* 6/20/2022
* 8/15/2022
* 10/17/2022
DISCUSSION
In certain instances, a scheduled PAC meeting may coincide with a public holiday or otherwise not be conducive to public participation. For example, in 2022 the third Monday in February (February 21st) falls upon President's Day. Due to potential scheduling conflicts that may arise stemming from this holiday or...
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