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File #: 2022-2077   
Type: Consent Calendar Item
Body: City Council
On agenda: 6/21/2022
Title: Recommendation to Authorize the Interim City Manager to Execute an Agreement with the Alameda Sun for the Publication of Legal Notices for Fiscal Year 2022-23. (City Clerk 10022020)
Attachments: 1. Exhibit 1 - Contract
Title

Recommendation to Authorize the Interim City Manager to Execute an Agreement with the Alameda Sun for the Publication of Legal Notices for Fiscal Year 2022-23. (City Clerk 10022020)
Body
To: Honorable Mayor and Members of the City Council

EXECUTIVE SUMMARY

The Charter requires the annual award of a contract for legal notices. The City Clerk recommends awarding the contract to the Alameda Sun.

BACKGROUND

On May 9, 2022, the City Clerk received one bid for legal advertising for Fiscal Year (FY) 2022-23. City of Alameda (City) Charter Section 3-18 requires the City Council to: "award a contract to the responsible bidder who submits the lowest and best bid for publication of all legal advertising of the City in a newspaper adjudicated to be a newspaper of general circulation within the City of Alameda. The newspaper published by the successful bidder is known as the Official Newspaper of the City."

DISCUSSION

Bid results were as follows:

Newspaper Rate Per Column Inch
1st Insertion 2nd Insertion 3rd Insertion

Alameda Sun $15.00 $12.00 $11.00

The bid amount remained the same as the current contract. The City Clerk recommends awarding the contract to the Alameda Sun.

ALTERNATIVES

* Meet the Charter requirement by approving award of a contract to the Alameda Sun for FY 2022-23.
* Exceed the Charter requirement by approving award of a contract to the Alameda Sun and also directing staff to publish legal notices elsewhere in addition to the Alameda Sun. This option would require additional funding.

FINANCIAL IMPACT

Each department's budget appropriation for legal advertising is approved by the City Council during the budget process. In FY 2022-23, it is anticipated the City will spend approximately $47,000 for legal notices.

MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE

City Charter Section 3-18 is the only applicable policy document.

ENVIRONMENTAL REVIEW

The California Environmental Quality Act (CEQA) applies only to project...

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